Recruitment and Administrative Coordinator

Tim Hortons; Lucan Biddulph; On-site; CAD 26,000 - 38,000; Part time

Benefits offered by this job

Part-time hours

Three-location exposure

People-focused environment

Growth in recruiting/administration

Employee appreciation

Competitive compensation

Job summary

Tim Hortons is seeking a Recruitment & Administrative Coordinator to support three Ontario locations. The role focuses on recruiting, onboarding, engaging employees, and handling essential administrative tasks across Exeter, Lucan, and Ilderton.

The ideal candidate will be organized, outgoing, and people-focused, able to manage multiple priorities, and work independently while staying connected with restaurant management.

Qualifications

• Experience in recruiting and onboarding.
• Strong communication and multitasking abilities.
• Ability to work across multiple locations and manage priorities.

Responsibilities

• Create and maintain job postings for available positions.
• Advertise open positions through recruitment channels.
• Review applications and resumes.
• Screen candidates and schedule interviews.
• Coordinate interviews with restaurant managers.
• Assist with hiring paperwork.
• Maintain organized candidate records and monitor staffing needs.
• Coordinate onboarding for new employees.
• Support employee engagement initiatives.
• Handle general administrative tasks across three locations.

Skills

Recruiting

Administrative coordination

Interpersonal communication

Scheduling interviews

Tools

Microsoft Office

Applicant Tracking System

Job description

Location: Exeter, Lucan, Ilderton
Job Type: Part-Time
Hours: Approximately 20-24 hours per week, with flexibility as required

About the Role

We are looking for an organized, outgoing, and people-focused Recruitment & Administrative Coordinator to support our team across three Tim Hortons locations.

This position will be responsible for helping us find great team members, coordinate the hiring process, welcome and onboard new employees, support employee engagement and retention initiatives, and keep important administrative tasks organized across all three locations.

The successful candidate will be comfortable working with people, managing multiple priorities, communicating with candidates and team members, and working independently while staying closely connected with restaurant management.

Key Responsibilities

Recruiting & Hiring

• Create and maintain job postings for available positions
• Advertise open positions through appropriate recruitment channels
• Review applications and resumes
• Contact candidates and conduct initial screening
• Schedule and conduct interviews
• Coordinate interviews with restaurant managers
• Assist with the hiring process and candidate selection
• Complete required hiring paperwork
• Maintain an organized list of candidates and applicants
• Monitor staffing needs across all three locations
• Proactively recruit candidates when positions are expected to become available

New Employee Onboarding

• Coordinate the onboarding process for new employees
• Ensure required paperwork is completed accurately and on time
• Coordinate first-day activities and orientation
• Work with restaurant managers to ensure new employees receive the information and training they need
• Check in with new employees during their first few weeks
• Help create a welcoming and positive experience for new team members

Employee Engagement & Retention

• Develop and coordinate employee appreciation initiatives
• Organize employee recognition programs, contests, incentives, and team activities
• Help recognize employee milestones and achievements
• Gather feedback from team members and communicate relevant feedback to management
• Assist with initiatives designed to improve employee satisfaction and retention
• Help identify opportunities to improve the employee experience
• Support a positive and welcoming team culture across all three locations

Administrative Responsibilities

• Maintain organized employee and hiring records
• Track applications, interviews, hiring, and onboarding activities
• Schedule interviews, meetings, and other appointments
• Prepare documents, forms, and communications
• Maintain organized digital and paper files
• Assist with employee communications
• Keep information accurate, organized, and up to date
• Provide administrative support to ownership and restaurant management
• Complete other administrative tasks as required

What We Offer

• Part-time hours with flexibility
• Opportunity to work with and support three Tim Hortons locations
• A people-focused and team-oriented environment
• Opportunity to grow your experience in recruiting, operations, and administration
• Employee appreciation and engagement initiatives
• Competitive compensation based on experience

REQUIREMENTS

Tim Hortons Exeter, Lucan, and Ilderton

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.