Recruitment Administrator – Hospitality Sector COREcruitment Ltd.

Acsenda; Vancouver; Hybrid; CAD 40,000 - 54,000; Full time

Benefits offered by this job

Group commission

Health benefits

Paid time off

Career progression

Gastown office location

Job summary

COREcruitment Ltd. is seeking a Recruitment Administrator in Vancouver, BC (Gastown Office – Hybrid). The role blends recruitment coordination, marketing support, and general office administration to drive daily operations.

You will support consultants with sourcing, CV prep, posting jobs, and CRM maintenance, while coordinating branding efforts and events in a fast-paced hospitality recruitment environment.

Qualifications

• Background in administrative support, hospitality, retail, or high-touch customer service.
• Strong organizational skills with attention to detail and deadlines.
• Excellent verbal and written communication; professional phone and email etiquette.

Responsibilities

• Support full-cycle recruitment by assisting consultants with candidate sourcing, resume parsing, and initial screenings.
• Standardize, format, and proofread CVs to match branding before client submission.
• Draft, publish, and track job postings across boards and social platforms.
• Maintain real-time candidate and client records in the recruitment CRM with accurate data.
• Serve as primary office contact for inquiries and route requests.
• Assist with employer branding and social media content using Canva.
• Coordinate invoicing and monitor payment status with the finance team.
• Organize team events and general office activities to support a positive culture.

Skills

Organizational skills

Communication

Team collaboration

Canva proficiency

Tools

CRM/ATS

Microsoft Office

Canva

Job description

• Location: Vancouver, BC (Gastown Office – Hybrid)
• Job Type: Full-time
• Compensation: $47,000 CAD base salary + Group Commission

Role Overview

The Recruitment Administrator plays a pivotal role in driving daily office operations, maintaining candidate data integrity, and supporting recruitment consultants across the hospitality sector. This position blends recruitment coordination, marketing support, and general office administration within a high-energy, collaborative team environment.

Key Responsibilities

• Recruitment Coordination: Support full-cycle recruitment efforts by assisting consultants with candidate sourcing, resume parsing, and conducting initial applicant screenings.
• Document Preparation: Standardize, format, and proofread candidate CVs to match company branding and presentation standards prior to client submission.
• Job Board Management: Draft, publish, and track job postings across multiple employment boards and social platforms.
• System Administration: Maintain real-time candidate and client records in the recruitment CRM, ensuring clean data and workflow accuracy.
• Front-of-House & Communications: Serve as the primary contact for office communications, managing incoming phone inquiries and directing client and candidate requests appropriately.
• Marketing & Engagement: Assist with employer branding and social media content creation using design tools like Canva.
• Finance & Billing Support: Liaise directly with the finance department to cross-check client invoicing, track placement billing, and confirm payment status.
• Office Coordination & Culture: Organize team events, office lunches, celebrations, and handle general office management duties to support an engaging team culture.

Qualifications & Competencies

• Relevant Experience: Background in administrative support, hospitality, retail, or high-touch customer service settings.
• Organizational Skills: Demonstrated ability to balance competing administrative deadlines with high accuracy and attention to detail.
• Technical Proficiency: Strong computer literacy across applicant tracking systems (ATS/CRM), Microsoft Office Suite, and digital design platforms (e.g., Canva).
• Communication: Exceptional verbal and written communication skills with professional phone and email etiquette.
• Working Style: Self-motivated team player with a proactive attitude and the ability to work independently in a fast-paced environment.

What We Offer

• Base compensation with shared group commission incentives.
• Comprehensive health and wellness benefits package.
• Paid time off (PTO) and company holidays.
• Opportunities for skill development and career progression within specialized hospitality recruitment.
• Vibrant office space located in Gastown, paired with a collaborative, people-first workplace culture.

About the Company

COREcruitment Ltd. is a global specialist recruitment consultancy connecting top-tier talent with market leaders across the hospitality, leisure, catering, facilities management, and retail sectors. Operating throughout Canada, the United States, the UK, Europe, and the Caribbean, COREcruitment delivers expert, relationship-driven recruitment solutions through a highly collaborative and energetic team culture.