Recruitment & Admin Assistant

UNKNOWN; Vaughan; On-site; CAD 31,000 - 42,000; Full time

Job summary

Recruitment & Admin Assistant – Employment Agency is based in Woodbridge, Ontario. The role supports the talent acquisition team and handles front-desk operations, screening candidates and managing documentation.

The candidate will source and onboard applicants, schedule interviews, and maintain files while delivering friendly, professional service to job seekers and clients alike. Fluency in Spanish or Tagalog is required.

Qualifications

• Experience in recruitment, HR, admin support, or customer service.
• Fluency in spoken Spanish or Tagalog required for candidate/client communication.
• Proficient with computers, email, MS Office, and recruiting software.
• Strong communication, organization, multi-tasking, and professional attitude.
• Legally eligible to work full-time in Canada.

Responsibilities

• Communicate with job seekers and clients about open opportunities.
• Screen, register, and onboard candidate profiles into the system.
• Conduct initial prescreens and assist recruiters with interview scheduling.
• Maintain an active candidate database and pipeline for client requests.
• Greet visitors, manage calls and emails, and maintain office correspondence.
• Prepare and maintain digital and physical candidate files and compliance records.
• Provide day-to-day admin support to recruiters, account managers, and office management.

Skills

Spanish fluency

Tagalog fluency

Recruitment experience

Tools

Recruiting software

Microsoft Office

Job description

Recruitment & Admin Assistant – Employment Agency

Location: Woodbridge, Ontario

Job Type: Full-time

Compensation: Starting at minimum wage; higher pay available depending on experience and qualifications

About the Role

We are seeking an organized, proactive, and detail-oriented Recruitment & Admin Assistant to join our fast-paced employment agency in Woodbridge. In this dual-focus role, you will be the main point of contact for our office while directly supporting our talent acquisition team with candidate sourcing, screening, scheduling, and administrative operations.

Key Responsibilities

Recruitment Support

• Communicate with job seekers and clients regarding open job opportunities.
• Screen, register, and onboard candidate profiles accurately into our system.
• Conduct initial candidate prescreens and assist recruiters with scheduling interviews.
• Maintain an active candidate database and pipeline for various client requests.

Administrative & Front Desk Operations

• Greet office visitors and job seekers in a welcoming, professional manner.
• Manage incoming phone calls, emails, and general office correspondence.
• Prepare, organize, and maintain digital and physical candidate files, compliance records, and office documentation.
• Provide day-to-day administrative support to recruiters, account managers, and office management.

Qualifications & Requirements

• Experience: Background in recruitment, human resources, administrative support, or customer service preferred (employment agency experience is a strong asset).
• Languages: Fluency in spoken Spanish or Tagalog (Filipino) is required to support candidate and client communication.
• Technical Skills: Proficient with computers, email systems, Microsoft Office Suite, and phone systems; fast learner with recruiting software/software systems.
• Soft Skills: Exceptional communication, strong organizational abilities, multi-tasking skills, and a professional, positive attitude.
• Commute: Must have reliable transportation (access to a personal vehicle or living within a reliable commute distance to our Woodbridge office).
• Legal Status: Legally eligible to work full-time in Canada.