Office Receptionist/Admin– Employment Agenc...

I8IS - Infiniti Software Solutions; Vaughan; On-site; CAD 23,000 - 28,000; Full time

Job summary

I8IS - Infiniti Software Solutions in Woodbridge, Ontario, is hiring a friendly Office Receptionist to join our busy employment agency. You will be the first point of contact for job seekers, clients and visitors, greet people, answer calls, and provide general administrative support to recruiters.

The role requires strong communication, organization, and multitasking skills. Fluent Spanish or Tagalog is required to support client communication.

Qualifications

• Strong communication, organization and multitasking abilities.
• Experience in reception, administration, customer service or employment agency is an asset.
• Proficiency with computers, email and Microsoft Office.

Responsibilities

• Greet visitors and assist job seekers in a professional manner.
• Answer, screen and direct incoming calls and emails.
• Schedule appointments and support candidate registration.
• Enter and update candidate information in the system.
• File documents, maintain records and keep reception area organized.
• Communicate opportunities to job seekers and clients.
• Provide general administrative support to recruiters and staff.

Skills

Communication

Organization

Multitasking

MS Office

Phone systems

Spanish

Tagalog

Customer service

Job description

Office Receptionist / Admin– Employment Agency

Location: Woodbridge, Ontario

Job Type: Full-time

Compensation: Starting at minimum wage; pay may increase based on relevant experience and qualifications.

We are seeking a friendly, professional, and organized Office Receptionist to join our busy employment agency in Woodbridge. As the first point of contact for job seekers, clients, and visitors, you will play an important role in creating a welcoming and efficient office environment.

What You’ll Do

• Greet visitors and assist job seekers in a professional, respectful manner
• Answer, screen, and direct incoming phone calls and emails
• Schedule appointments and support candidate registration
• Enter and update candidate information accurately in our system
• File documents, maintain records, and keep the reception area organized
• Communicate with job seekers and clients about employment opportunities
• Provide general administrative support to recruiters and office staff

What We’re Looking For

• Previous experience in reception, administration, customer service, or an employment agency is an asset
• Strong communication, organization, and multitasking skills
• Comfortable using computers, email, Microsoft Office, and office phone systems
• A reliable, professional, and positive attitude
• Fluent spoken Spanish or Tagalog (Filipino) is required to support client communication
• Reliable transportation: you must have access to a vehicle or live close enough to reliably commute to our Woodbridge office
• Legal eligibility to work in Canada