Recruiting Assistant - Contract

BITS Recruiting; London; Hybrid; CAD 30,000 - 39,000; Full time

Job summary

BITS Recruiting in London, Ontario, is seeking a Recruitment Coordinator for a temporary 3-month role with potential extension. The position is hybrid—3 days in the office—and full-time, coordinating candidate records and onboarding processes.

Responsibilities include maintaining ATS records, handling WorkDay transactions for contracts, scheduling interviews, and collecting onboarding paperwork with attention to detail and strong communication skills.

Qualifications

• 1+ years of experience in recruitment coordination or similar role.
• Post-secondary education focusing on HR, Business Admin, or related field.
• Familiarity with Applicant Tracking Systems (Workday) - Must Have.
• Strong organizational and multitasking skills.
• Attention to detail and proactive problem-solving.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain up-to-date requisition and candidate records in the ATS.
• Process transactions in Workday to generate employee records and contracts.
• Coordinate interview schedules with hiring managers and candidates.
• Collect pending documents for onboarding and ensure completion of required paperwork.
• Organize and maintain onboarding documents for easy retrieval.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Education

Post-secondary education in HR/Business Admin

Tools

Workday

Job description

Temporary - 3 months with possible extension

Hybrid (3 days in office), London ON

Full-time

Key Duties And Responsibilities

• Ensure that requisition and candidate records in the applicant tracking system are up to date.
• Efficiently handle transactions in WorkDay to generate employee records and contracts
• Coordinate interview schedules seamlessly, liaising with hiring managers and candidates.
• Collect pending documents for onboarding and ensure completion of required paperwork.
• Organize and maintain onboarding documents for easy retrieval.

Requirements:

• 1+ years of experience in recruitment coordination or a similar role.
• Post-secondary education with a preference for a focus on Human Resources, Business Administration, or a related field.
• Familiarity with Applicant Tracking Systems (Workday - Must Have)
• Strong organizational and multitasking skills.
• Attention to detail and a proactive approach to problem-solving.
• Excellent communication and interpersonal skills

Note: AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human