Records & Information Management Analyst (12-Month Contract)

Durham Region (The Regional Municipality of Durham); Whitby; On-site; CAD 62,000 - 69,000; Full time

Job summary

Region of Durham is seeking a Records Analyst to manage information management projects, assess records, and develop policies. The role requires strong MS Office and SharePoint experience and the ability to train staff in IM best practices.

The position is based at Regional Headquarters in Whitby, Ontario, with responsibilities across departments and a focus on MFIPPA/PHIPA guidelines. This is a 12-month assignment with a Grade 6 salary range.

Qualifications

• Diploma or equivalent in records and information management required.
• Progressive experience in records and information management.
• Proficiency with MS Office and records management software incl. SharePoint.
• Experience with electronic document management / content management systems.
• Knowledge of MFIPPA/PHIPA and related standards is desirable.
• Strong analytical and communication skills; attention to detail.

Responsibilities

• Manage comprehensive departmental information management projects ensuring compliance with policies and classification schemes.
• Assess records for legal, administrative, operational and archival value to determine retention periods.
• Develop, review and maintain IM departmental policies and procedures.
• Perform workflow analyses within IM projects and prepare status reports.
• Provide consulting services to departments implementing IM initiatives and deliver training on best practices.
• Coordinate security and recovery initiatives to protect and provide access to information.

Skills

MS Office proficiency

Records management

Project management

Information research methods

Communication skills

Analytical problem-solving

Teamwork / independence

Education

Diploma in Records and Information Management

Library Information Technician or equivalent

Tools

SharePoint

Records management software

Electronic document management systems

Job description

Region of Durham is seeking a Records Analyst to manage information management projects, assess records, and develop policies. The role requires strong MS Office and SharePoint experience and the ability to train staff in IM best practices.

The position is based at Regional Headquarters in Whitby, Ontario, with responsibilities across departments and a focus on MFIPPA/PHIPA guidelines. This is a 12-month assignment with a Grade 6 salary range.