Records & Data Entry Clerk

Cold Lake First Nations; City of Cold Lake; On-site; CAD 25,000 - 30,000; Full time

Job summary

Cold Lake First Nations is seeking a Records & Data Entry Clerk to support transcribing existing records into the RedMane case management system. This temporary three-month role emphasizes accuracy, confidentiality, and attention to detail as you help safeguard information related to children, youth, families, and the community.

No prior RedMane experience is required; training will be provided. You will work with the Operations Manager in a collaborative team focused on reliable records

Qualifications

• High school diploma or equivalent.
• Comfort using computers and the ability to learn new software.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work with confidential information professionally.
• Vulnerable Sector Check / Intervention Record Check as required.

Responsibilities

• Enter information from existing files into RedMane accurately.
• Review entered information for accuracy against original records.
• Scan, upload, name, and organize electronic documents.
• Keep track of files that are completed or awaiting entry/follow-up.
• Identify missing or unclear information and escalate as needed.
• Maintain confidentiality of client, family, and organizational information.
• Follow established data entry processes, privacy, and information security.
• Assist with other records-related activities connected to the RedMane implementation.

Skills

Attention to detail

Organizational skills

Computer literacy

Confidentiality

Teamwork

Education

High school diploma

Tools

RedMane

Microsoft Office

Job description

Records & Data Entry Clerk

Horelyn Dene Ts'edi Kue

Location: Cold Lake First Nations
Position Type: Temporary – 3 Months
Reports To: Operations Manager

About the Opportunity

Horelyn Dene Ts'edi Kue is seeking a dependable, organized, and detail-oriented individual to join our team as a Records & Data Entry Clerk.

The Records & Data Entry Clerk will support the transfer of existing organizational records into our RedMane case management system, helping ensure information is accurate, organized, secure, and properly maintained.

This is a great opportunity to gain hands-on experience with records management, data entry, and an electronic case management system while contributing to important work supporting our children, youth, families, and community.

Previous experience with RedMane is not required. Training and guidance will be provided.

What You'll Be Doing

In this role, you will:

• Enter information from existing files into RedMane accurately and completely.
• Review entered information to ensure it matches the original records.
• Scan, upload, name, and organize electronic documents.
• Keep track of files that have been completed and those requiring entry or follow-up.
• Identify missing, inconsistent, or unclear information and bring it forward to the appropriate staff member.
• Maintain strict confidentiality when working with client, family, and organizational information.
• Follow established processes for data entry, records management, privacy, and information security.
• Support other records-related activities connected to the RedMane implementation project.

Who We're Looking For

You may be a great fit for this position if you:

• Are comfortable using computers and able to learn new software.
• Have strong attention to detail and care about getting things right.
• Are organized and able to stay focused while completing detailed or repetitive work.
• Can follow instructions and established processes.
• Understand the importance of keeping private and sensitive information confidential.
• Are dependable, reliable, and take responsibility for your work.
• Are comfortable asking questions when something isn't clear.
• Can work independently while also contributing as part of a team.

Qualifications

Applicants must have:

• A high school diploma or equivalent.
• Comfort using computers and the ability to learn new software and database systems.
• Strong attention to detail and a commitment to accuracy.
• Good written and verbal communication skills.
• The ability to work with confidential information professionally and respectfully.
• A clear Vulnerable Sector Check and Intervention Record Check, as required.

Previous experience in data entry, administration, records management, Microsoft Office, or electronic database systems is considered an asset, but is not required.

Experience working in child and family services, social services, an Indigenous organization, or another environment involving confidential information is also considered an asset.

Nation Members Are Encouraged to Apply

Horelyn Dene Ts'edi Kue is committed to creating meaningful employment and skill-development opportunities within our community. Cold Lake First Nations members are strongly encouraged to apply, including those who may not have previous data-entry or database experience but bring reliability, attention to detail, a willingness to learn, and a strong commitment to confidentiality.

Hours of Work

Monday–Thursday: 8:30 a.m. – 4:30 p.m.
Friday: 8:30 a.m. – 2:00 p.m.

This is a three-month temporary position, with the possibility of extension based on organizational needs.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.