HUMAN RESOURCES & PAYROLL COORDINATOR

Cold Lake First Nations; City of Cold Lake; On-site; CAD 48,000 - 64,000; Full time

Job summary

Horelyu Dene Ts’edi Kue in Alberta is seeking a highly organized Human Resources & Payroll Coordinator to support recruitment, onboarding, payroll, benefits, and pension administration. This role works closely with management, Finance and program leadership to ensure accurate, confidential HR processes.

The successful candidate will have a diploma or certificate in HR or related field and hands-on experience in HR admin, payroll and benefits.

Qualifications

• Diploma or certificate in HR, business admin, payroll admin, or related field.
• Experience in HR administration, payroll, benefits, recruitment or related admin role.
• Attention to detail and accuracy with payroll data.
• Strong organizational and time-management skills.
• Excellent written, verbal and interpersonal communication.
• Ability to handle confidential information discreetly.
• Proficient computer skills, including MS Office.
• Ability to work independently with occasional guidance.

Responsibilities

• Coordinate job postings, applications, interviews, reference checks and candidate communications.
• Prepare employment offers, contracts and other approved HR documentation.
• Coordinate employee onboarding, including required documentation, equipment, email and system access.
• Process payroll using approved payroll information, including timesheets, overtime, vacation, leaves, wage changes, deductions and terminations.
• Prepare payroll deductions and CRA remittance information for Finance review and approval.
• Prepare Records of Employment (ROEs), T4s, tax forms and other payroll and year-end documentation.
• Maintain accurate payroll, compensation and employee tax records, including applicable Treaty tax documentation.
• Coordinate employee enrolment and changes to benefit and pension programs.
• Maintain accurate and confidential employee personnel files.
• Track employment contracts, probationary periods, compensation changes, certifications and other key employment information.
• Coordinate employee offboarding, including payroll, benefits, pension, IT access and return of organizational property.
• Support payroll reconciliation and follow up on discrepancies in coordination with Finance.
• Respond to routine employee questions related to payroll, benefits and pension.
• Provide general HR and payroll administrative support as required.

Skills

HR administration

Payroll administration

Office administration

Attention to detail

Organizational skills

Communication skills

Confidentiality

Microsoft Office

Education

Diploma or certificate in HR / Business Administration / Payroll Administration

Tools

Microsoft Office

Job description

Organization: Horelyu Dene Ts’edi Kue

Location: Cold Lake First Nations, Alberta

Employment Status: Full-Time

Reports To: Operations Manager or Designate

About the Position

Horelyu Dene Ts’edi Kue is seeking a highly organized and detail-oriented Human Resources & Payroll Coordinator to join our growing team.

This position provides day-to-day support across recruitment, employee onboarding, payroll, benefits and pension administration, and employee records. Working closely with management, Finance and program leadership, the Human Resources & Payroll Coordinator will play an important role in ensuring our HR and payroll processes are accurate, timely, confidential and well organized.

This is a great opportunity for someone with HR, payroll or administrative experience who enjoys working with people, managing details and contributing to strong internal systems.

Key Responsibilities

The Human Resources & Payroll Coordinator will:

• Coordinate job postings, applications, interviews, reference checks and candidate communications.
• Prepare employment offers, contracts and other approved HR documentation.
• Coordinate employee onboarding, including required documentation, equipment, email and system access.
• Process payroll using approved payroll information, including timesheets, overtime, vacation, leaves, wage changes, deductions and terminations.
• Prepare payroll deductions and CRA remittance information for Finance review and approval.
• Prepare Records of Employment (ROEs), T4s, tax forms and other payroll and year-end documentation.
• Maintain accurate payroll, compensation and employee tax records, including applicable Treaty tax documentation.
• Coordinate employee enrolment and changes to benefit and pension programs.
• Maintain accurate and confidential employee personnel files.
• Track employment contracts, probationary periods, compensation changes, certifications and other key employment information.
• Coordinate employee offboarding, including payroll, benefits, pension, IT access and return of organizational property.
• Support payroll reconciliation and follow up on discrepancies in coordination with Finance.
• Respond to routine employee questions related to payroll, benefits and pension.
• Provide general HR and payroll administrative support as required.

What We’re Looking For

The ideal candidate will have:

• A diploma or certificate in Human Resources, Business Administration, Payroll Administration, Office Administration or a related field. An equivalent combination of education and experience may be considered.
• Experience in HR administration, payroll, benefits, recruitment or a related administrative role.
• Strong attention to detail and the ability to work accurately with payroll and employee information.
• Strong organizational and time-management skills.
• Strong written, verbal and interpersonal communication skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong computer skills, including Microsoft Office.
• The ability to work independently while recognizing when management direction or approval is required.

Assets

• Experience processing payroll and administering employee benefits or pension plans.
• Experience supporting recruitment and employee onboarding.
• Experience working within a First Nations, Indigenous, social services or community-based organization.
• Payroll Compliance Professional (PCP), HR education or related training.

Conditions of Employment

The successful candidate may be required to provide:

• A satisfactory Criminal Record Check and/or Vulnerable Sector Check, as required.
• A valid driver's licence and driver's abstract where required.
• Proof of applicable qualifications or certifications.

About Horelyu Dene Ts’edi Kue

Horelyu Dene Ts’edi Kue is committed to providing culturally grounded services that support the safety and wellbeing of children, youth and families. Employees are expected to carry out their responsibilities in a manner that respects Dene culture, community, families and the values of the organization. Job Description- HR Payroll Coo…

This position will remain open until a suitable candidate is found.

Only candidates selected for an interview will be contacted.