Records Clerk

niagaracollege.ca; Welland; Hybrid; CAD 32,000 - 45,000; Part time

Job summary

Niagara College is inviting applications for the regular part-time Records Clerk in the Enrolment Services Division at the Welland Campus. The role supports student record-keeping for specialized programs and may include additional hours during peak times.

The incumbent will work under the Director, Enrolment Services, Systems and Reporting, handling apprentice records, mappings, and data entry in PeopleSoft, with emphasis on accuracy and confidentiality. Some remote work is allowed.

Qualifications

• Minimum two (2) year Diploma in any field of study.
• Minimum two (2) years experience in a post secondary environment.
• Strong interpersonal, customer service and communication skills considered an asset.
• Familiarity with data and records management.

Responsibilities

• Communicate directly with apprentices and College staff, and act as back-up contact for MTCU, training consultants and scheduling clerks regarding anomalies, problems, changes, etc.
• Review apprentice programs of instruction before each intake and create/revise mapping charts for updating the Ministry Database with pass/fail status.
• Create applications in PeopleSoft Administration panels for each apprentice who receives an offer letter from MTCU; register and enroll apprentices; run queries for tracking and reconciliation of data; and amend records.
• Withdraw students from the next level of the program for the upcoming term if prerequisites are not met.
• Assist with the manual enrolment of contracts.

Skills

Interpersonal skills

Customer service

Communication

Data/records management

Education

Two-year Diploma

Tools

Microsoft Office

Job description

Applications are invited for the regular position of part-time Records Clerk in the Enrolment Services Division. The starting hourly wage is $28.01/hr for a 24-hour work week. Additional hours may be required at peak times during the year such as start or end of term. The position is located at the Welland Campus.

Reporting to the Director, Enrolment Services, Systems and Reporting, the Records Clerk role involves supporting the majority of student record-keeping functions associated with specialized programming at the College such as Apprenticeship Seat Plan, Dual Credit, unique contracts such as School College Works, or similar programming.

Responsibilities include, but are not limited to:

• Communicate directly with apprentices and College staff, in addition to serving as the back-up contact for Ministry of Training, Colleges, and Universities (MTCU), training consultants and scheduling clerks regarding anomalies, problems, changes, etc
• Review apprentice programs of instruction prior to the start of each intake and create/revise mapping charts for use when updating the Ministry Database with pass/fail status
• Create applications in PeopleSoft Administration panels for each apprentice who receives an offer letter from Ministry of Training, Colleges, and Universities (MTCU); register and enroll apprentices; run queries for tracking and reconciliation of data; and perform processes to amend records
• Withdraw students from the next level of the program for the upcoming term if prerequisite requirements are not satisfied
• Assist with the manual enrolment of contracts

Qualifications:

• Minimum two (2) year Diploma in any field of study
• Minimum two (2) years experience in a post secondary environment
• Strong interpersonal, customer service and communication skills considered an asset
• Advanced skill in Microsoft Suites
• Familiarity with data and records management

This position is open to INTERNAL employees only. Internal employees are those classified as regular part-time within the Part-Time Support Staff bargaining unit.

Niagara College is a place-based organization, and all positions are primarily based on campus. On-campus work allows for close collaboration and a strong team culture. While most work will be done in the office, we offer the flexibility for some remote work, as the job allows.

Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who believe they can contribute to further enhancing campus diversity and equity efforts. If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.

While we thank all applicants, only those selected for an interview will be contacted