Apprenticeship Assistant

St. Lawrence College; Kingston; On-site; CAD 70,000 - 78,000; Full time

Job summary

St. Lawrence College seeks an experienced administrative professional to support apprenticeship and pre-apprenticeship programs within the School of Skilled Trades on tri-campus locations.

You will coordinate student registration, provide academic support services and assist with faculty planning. The role requires a 2-year diploma in Office Administration or Business and at least 3 years’ relevant experience in registration or academic services.

Qualifications

• Minimum 2-year diploma in Office Administration or Business.
• Minimum 3 years of experience in administrative support in registration/academic services.

Responsibilities

• Coordinate student registration and enrolment for apprenticeship and pre-apprenticeship programs.
• Provide academic support services for apprenticeship programs.
• Assist with academic planning of faculty members teaching.
• Administers, grades and safeguards apprenticeship exemption testing.
• Coordinate administrative aspects of skills competitions for SLC students.
• Provide general administrative support to the Associate Dean and School of Skilled Trades.
• Collaborate with Financial Aid on sponsorship requirements.

Skills

Organization

Communication

Analytical skills

Project coordination

Time management

Public speaking

Consistency in evaluation

Critical thinking

Deadline awareness

Confidentiality

Education

Diploma in Office Administration or Business

Job description

Reporting to the Associate Director, Academic Operations and Scheduling, the incumbent provides academic support service for the apprenticeship and pre-apprenticeship programs in the School of Skilled Trades (tri-campus); coordinates student registration and enrolment for apprenticeship and pre-apprenticeship programs; provides student assistance services for apprenticeship programs; assists with academic and planning of faculty members teaching; administers, grades and safeguards apprenticeship exemption testing; coordinates administrative aspects of a variety of skills competitions involving St. Lawrence College students; provides general administrative support to the Associate Dean, School of Skilled Trades for Ministry mandatory reporting, apprenticeship-related proposals. Provides assistance and support to the Associate Dean, coordinators, faculty, staff, students and works closely with financial aid on sponsorship requirements.

Qualifications

Education and Experience:

A minimum of 2-year diploma in Office Administration or Business.

A minimum of 3 years of experience of practical work experience providing administrative support in a registration service officer or academic services clerk or academic planning assistant role computerized customer service office environment.

Other Required Qualifications:

• Strong organizational skills.
• Strong written and verbal communication skills.
• Strong analytical and assessment skills.
• Strong ability to coordinate and manage projects.
• Excellent time management and schedule coordination skills.
• Excellent public presentation skills.
• Utilizes consistency when evaluating tasks.
• Utilizes critical thinking within problem solving.
• Awareness of deadlines and consistent completion of work.
• Ability to complete tasks under pressure in a timely manner.
• Ability to maintain confidentiality and security with sensitive information.

The successful incumbent must have the ability to report to the work location.

Incumbent will be required to occasionally lift up to 5kgs or 11lbs, including boxes of handbooks, flyers or files.

Salary & Terms

• Support Group: Pay Band G
• Start Rate: $35.29/hour
• Posted Date: October 9, 2026
• Closing Date: October 19, 2026 (4:00 p.m.)

This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with college policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the college.

The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail]. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [e-mail] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.