Records and Information Specialist

Taleo; Burnaby; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

The City of Burnaby is seeking a Records and Information Management professional to develop and coordinate the corporate program within the FOI, Privacy and Records unit.

The incumbent will lead policy development, staff training, and compliance audits, while advancing the Enterprise Content Management System and revised record-keeping practices across departments.

Qualifications

• University degree in a related field with specialized records management training.
• Experience or education in records management, privacy or information technology.
• Knowledge of FIPPA, Local Government Act and related bylaws and policies.

Responsibilities

• Develop, implement and coordinate the corporate Records and Information Management program.
• Advise on policies and procedures; deliver staff training on records management best practices.
• Conduct compliance audits and disposition procedures; prepare reports and materials.
• Collaborate with departments to support ECM system sustainment and updated practices.

Skills

Records management

Policy development

Training delivery

Audits and compliance

Education

University degree in related field

Specialized courses in records management or IT

Tools

SharePoint Online

Job description

This position works in the Freedom of Information, Privacy and Records organizational unit. This is professional records and information management and administrative work developing, implementing and coordinating the corporate Records and Information Management program. The incumbent recommends and participates in the development of policies and procedures; develops and delivers training to staff on records and information management policies, procedures and best practices; conducts Records Information Management compliance audits and disposition procedures; prepares reports and related materials; builds relationships with departments across the City to support on-going records management and sustainment of the Enterprise Content Management System; implements revised practices to enhance the City’s record management practices. Considerable independence of judgment and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives. Performs related work as required.

Qualifications include completion of a university degree in a related field, supplemented by specialized courses in records management and/or information technology and considerable related experience or an equivalent combination of education, training and experience. The incumbent will have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act (FIPPA), City Bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation. Experience with SharePoint Online is considered an asset. A valid Driver’s Licence for the Province of British Columbia is required.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.