Records and Information Specialist

City of Burnaby; Burnaby; On-site; CAD 65,000 - 77,000; Full time

Job summary

City of Burnaby is seeking a Records and Information Specialist to manage and enhance the corporate Records and Information Management program. The role involves policy development, staff training, audits and reporting, with collaboration across City departments.

Requires university degree and specialized records management or IT training, knowledge of applicable laws, and a BC driver’s license. Experience with SharePoint Online is an asset.

Qualifications

• University degree in a related field, plus specialized courses in records management and/or information technology and considerable related experience or equivalent
• Knowledge of Local Government Act, Community Charter, FIPPA, City bylaws, policies and regulations governing the work
• Experience with SharePoint Online is considered an asset; valid BC driver’s license required

Responsibilities

• Develop, implement and coordinate the corporate Records and Information Management program
• Develop, maintain and update manuals and system documentation; deliver training on records management policies and practices
• Audit compliance and disposition procedures; build relationships across departments to support records management

Skills

Independence of judgment

Communication

Education

University degree in a related field

Tools

SharePoint Online

Job description

Records and Information Specialist

Competition No: 2026-235

Duration: Regular Full Time

Salary: $47.37 – 49.35 – 51.51 – 53.70 – 55.93/hour

Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM (Nine-Day Fortnight)

Special Notes: Normal for CUPE 23 Inside Division Collective Agreement

Last Updated: 9/28/26

This position works in the Freedom of Information, Privacy and Records organizational unit. This is professional records and information management and administrative work developing, implementing and coordinating the corporate Records and Information Management program. The incumbent recommends and participates in the development of policies and procedures; develops and delivers training to staff on records and information management policies, procedures and best practices; conducts Records Information Management compliance audits and disposition procedures; prepares reports and related materials; builds relationships with departments across the City to support on-going records management and sustainment of the Enterprise Content Management System; implements revised practices to enhance the City’s record management practices. Considerable independence of judgment and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives. Performs related work as required.

Qualifications include completion of a university degree in a related field, supplemented by specialized courses in records management and/or information technology and considerable related experience or an equivalent combination of education, training and experience. The incumbent will have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act (FIPPA), City Bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation. Experience with SharePoint Online is considered an asset. A valid Driver’s Licence for the Province of British Columbia is required.

EQUAL OPPORTUNITY EMPLOYER Visit us at www.burnaby.ca

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.