2026-181; Electronic Disclosure Clerk

City of Burnaby; Burnaby; On-site; CAD 45,000 - 65,000; Full time

Job summary

City of Burnaby is seeking a clerical professional for the Police - Major Case Management unit. The role involves assembling electronic disclosure packages for Crown Counsel and coordinating with file coordinators to ensure timely, accurate information throughout investigations.

The incumbent will update procedures for digitizing investigative data and develop processes to improve data retrieval and package completion. RCMP Enhanced Security Clearance is required.

Qualifications

• High school diploma or equivalent with electronic disclosure training.
• Extensive records management experience.
• Knowledge of data systems and disclosure protocols.
• Ability to work with minimal supervision.
• RCMP Enhanced Security Clearance required.

Responsibilities

• Reviews, assembles, organizes and consolidates electronic disclosure packages for criminal investigations.
• Liaises with file coordinators for development and review of file information.
• Updates and maintains procedures for digitization of investigative information.
• Develops business processes to support data and documentation retrieval.
• Exhibits independent judgement within established guidelines and reports unusual issues.

Skills

Electronic disclosure

Records management

Data systems knowledge

Quality assurance audits

Interpersonal skills

Education

High school diploma or equivalent

Electronic disclosure training

Job description

This position works in the Police - Major Case Management organizational unit. This is complex clerical work entailing the application of specialized and technical work methods and procedures. An incumbent of this class reviews, assembles, organizes and consolidates electronic disclosure packages pertaining to criminal investigations for submission to Crown Counsel; and liaises with and provides assistance to file coordinators in the development and review of file information throughout the investigation and prior to charge submission. An incumbent also updates and maintains procedures and protocols for the digitization of investigative information and develops business processes and management solutions to support the data and documentation retrieval for package completion. Considerable independent judgement and action are exercised within established guidelines, while unusual problems or policy matters are referred to a supervisor. Work performance is reviewed by a supervisor for conformance with established procedures and effectiveness of services rendered. Performs related work as required.

Qualifications include the completion of up to high school graduation supplemented by courses related to the work including electronic disclosure training, plus considerable related records management experience; or an equivalent combination of training and experience. Considerable knowledge of the requirements and capabilities of the data systems in relation to the work performed; of the rules, regulations, policies and procedures applicable to the assembly, organization and consolidation of electronic disclosure packages pertaining to criminal investigations; of methods and techniques applied in conducting quality assurance audits. Ability to ensure that disclosure packages are in compliance with established protocols; to identify key information and data anomalies and to make corrections as appropriate; to establish and maintain effective working relationships with a variety of internal and external contacts; to work with minimal supervision. The incumbent will be required to obtain and maintain an RCMP Enhanced Security Clearance.

Schedule: 70 hours bi-weekly; [Monday to Friday from 8:00 AM – 5:00 PM (Mutual Agreement between Monday to Sunday, 7:00 AM – 5:30 PM)]

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.