Senior Analyst Records Management

BCCNM; Vancouver; Hybrid; CAD 97,000 - 102,000; Full time

Benefits offered by this job

Flexible hybrid work

Health and dental benefits

Municipal Pension Plan

Learning & development

Employee assistance program

Fitness allowance

Job summary

BCCNM in Vancouver seeks a Senior Analyst, Records Management to support ongoing records management programs and enterprise information governance. The role focuses on classifications, retention, metadata, and architecture across the records lifecycle.

You will collaborate with IT and business stakeholders to design, implement, and monitor RM requirements, while ensuring compliance with FIPPA and regulatory standards. Hybrid work is available, with up to 3 remote days.

Qualifications

• Degree in Archival Studies, Information Management, or a related discipline, or equivalent education and experience with continuing education in records management.
• A minimum of 5–7 years of related enterprise records management experience.
• Solid understanding of industry standards and best practices for records management in enterprise systems and applications.
• Experience contributing to information architectures, migration strategies, and workflows for records management technology platforms.
• Strong knowledge of FIPPA and regulatory requirements in Canada and healthcare/public sector contexts.

Responsibilities

• Lead development and continuous improvement of records management standards, processes, and controls across the records lifecycle.
• Advance strategies to mature the college’s records management capabilities and operating models through SME input and analysis.
• Ensure compliance with regulatory and operational record-keeping requirements by defining policies and coordinating with owners.
• Lead the implementation of Records Retention Schedule for efficient management and access to records.
• Review and approve disposition requests coordinating with owners for holds or restrictions.
• Define records management requirements for information systems and collaborate with IT and business teams on solutions.
• Provide guidance and support for information access requests, legal holds, audits, and disclosures.

Skills

Records management

Metadata tagging

Information architecture

Stakeholder collaboration

SharePoint

Policy compliance

Problem solving

Education

Degree in Archival Studies / Information Management / related discipline

Tools

SharePoint

Purview Data Lifecycle Management

Purview Records Management

Azure Active Directory

Dynamics 365

Job description

Status: Regular, Full-Time
Number of Positions: 1
Work Location: Hybrid, Vancouver B.C. (a minimum of 2 days in office)

Who we are

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions and Occupations Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve and especially encourage Indigenous Peoples and members of equity‑seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNM’s commitment to Indigenous Specific Anti‑Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous‑specific anti‑racist practices in the health system. As the largest health regulator in Western Canada, BCCNM has the opportunity to influence the health professionals we regulate, as well as the broader health‑care system, to break the cycle of racism, and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti‑racist, and to support the health professionals we regulate to do the same.

What we offer you

We are delighted to be recognized as one of BC’s Top Employers. It is more than a badge of honor – it’s a reflection of our people and the purpose that drives us every day. At BCCNM, we’re creating a workplace where flexibility, equity, growth, and connection are not just values – they’re part of how we work. Whether it’s through hybrid work options, meaningful employee engagement, or our commitment to reconciliation, we’re building something that matters. This honor reflects our unwavering commitment to creating a workplace where people truly thrive.

We promise to provide you with rewarding work that challenges you. You will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team, you can expect to be working in a collaborative, team‑based environment, and treated in a respectful and professional manner.

The expected starting base salary for this position is $97,226 to $102,086 annually, depending on a variety of factors including qualifications and experience. Once hired, you will progress through a wider salary range over time as you continue to develop job knowledge, skills and competencies for the role.

In addition to base salary, the college offers a generous vacation and extended benefits package. As an employee, you receive 100% employer‑paid health and dental benefits. And we contribute to B.C.’s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us, you will engage in a variety of learning and development. We will support your professional development and cover your professional membership costs. To support you in work and life, we provide an employee assistance program and fitness allowance perk. Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

What you’ll be doing

Reporting to the Director, Information Management, the Senior Analyst, Records Management (SA-RM) supports the continuous improvement of BCCNM’s enterprise records management program. The role brings subject matter expertise on records management related policies and processes around records retention, disposition, metadata, and architecture, and supports the Director, Information Management in maturing the program area.

The SA-RM collaborates with record owners and stakeholders across the College to provide records management expertise with a focus on classification, retention, disposition, metadata, access, and information architecture.

The SA-RM works closely with IT and business stakeholders to support design and implementation of records management requirements and future‑state information ecosystem initiatives.

Key responsibilities include:

• Lead the development, implementation, and continuous improvement of records management standards, processes, and controls across the records lifecycle.
• Supports the development and implementation of strategies to mature the college’s records management capabilities and future‑state operating models through subject matter expertise, analysis and recommendations.
• Facilitates compliance with the College’s legislative, regulatory, and operational record‑keeping requirements by defining records management policies and processes, and working with record owners to ensure compliant record‑keeping practices across the College.
• Leads the implementation of the Records Retention Schedule to support effective management of, and access to, the College’s records.
• Reviews and approves records disposition requests according to BCCNM’s Records Retention Schedule, coordinating with records owners as needed to identify legal holds or other restrictions on disposition.
• Validates and improves records classification, metadata tagging, and taxonomy application to ensure alignment with the College's records retention schedule, and to support automated retrieval, retention, disposition, and AI‑enabled information management processes.
• Define records management requirements for information systems and collaborate with IT and business teams on solution design.
• Provide records management expertise for technology initiatives, including requirements gathering, testing, and solution evaluation.
• Analyzes records management issues, identifies risks and impacts, develops recommendations for resolution, and escalates issues requiring management direction or decision‑making.
• Provide guidance, quality assurance, and subject matter expertise on records management practices and standards.
• Support information access requests, legal holds, audits, investigations, and disclosure requirements.
• Provides guidance and escalation support for routine administrative activities as needed, such as SharePoint space maintenance, onboarding and offboarding support, physical records administration, and day‑to‑day records support, that are primarily performed by other roles in the College.
• Supports change management activities related to records management policies, retention schedules, metadata standards, classification models, and information ecosystem initiatives.
• Promote awareness and adoption of records management practices through training, guidance, and stakeholder engagement.
• Keeps informed of relevant developments in the regulatory environment, determines their impact on the College’s operations, and communicates changes to affected internal and external stakeholders.
• Demonstrates a commitment to ongoing learning related to Indigenous cultural safety and humility and to supporting organizational actions to address Indigenous‑specific racism in BC’s health care system.
• Fosters and maintains an organizational culture that promotes equity, diversity, inclusion, mutual respect, teamwork, and service excellence.

• Degree in Archival Studies, Information Management, or a related discipline, or equivalent education and experience supplemented by continuing education in records management.
• A minimum of 5–7 years of related experience, including direct experience in enterprise‑level records management programs, policies, processes, and technology platforms.
• Solid understanding of industry standards and best practices for records management in enterprise systems and line‑of‑business applications.
• Demonstrated ability contributing to the design, review, and implementation of information architectures, migration strategies, and workflows for records management technology platforms.
• Experience contributing subject matter expertise to business and technology initiatives and on project environments.
• Strong knowledge of BC's Freedom of Information and Protection of Privacy Act (FIPPA).
• Knowledge of risk management methods and practices, and the ability to apply them to identifying and managing risks to records in different operating environments.
• Strong knowledge of cloud computing technologies, applications, and tools in a Microsoft environment, such as SharePoint in Microsoft 365, Purview Data Lifecycle Management, Purview Records Management, Exchange Online, Azure Active Directory, and Dynamics, and their impact on the creation, use, maintenance, retention, preservation, and disposition of records.
• Knowledge of project management lifecycles and methodologies is an asset.
• Demonstrated ability to guide and support colleagues and team members in the application of records management practices, standards, and processes.
• Strong communication, interpersonal, and relationship‑building skills.
• Ability to exercise discretion and diplomacy in handling confidential information.
• Experience in a regulatory, healthcare, or public sector environment is an asset.
• Knowledge of Canadian colonial impacts on Indigenous people in social and health contexts, including social, economic, political, and historical realities impacting Indigenous communities and knowledge of Indigenous‑specific anti‑racism and accompanying reports (e.g. The Truth & Reconciliation Commission’s 94 Calls to Action (2015), the In Plain Sight Report (2020), and Reclaiming Power and Place’s Calls for Justice (2019)) is an asset.
• Demonstrated understanding of equity, diversity, inclusion, and cultural humility as they apply to health care is an asset.