Receptionist-Secretary (Part-Time Student Position)

New Roots Herbal Inc.; Vaudreuil-Dorion; Hybrid; CAD 21,000 - 28,000; Part time

Job summary

New Roots Herbal is seeking a part-time student Receptionist-Secretary in Vaudreuil-Dorion. The role focuses on greeting visitors, handling calls, data entry, and supporting HR and accounting tasks.

Ideal candidates are enrolled in DEP/DEC programs in administration or secretarial studies, with strong English/French communication, proficiency in MS Office, and reliable organizational skills. Flexible 15–25 hours weekly, Monday to Friday.

Qualifications

• Currently enrolled in a DEP or DEC program in Administration, Secretarial Studies, or a related field.
• Students and recent graduates are encouraged to apply.

Responsibilities

• Welcome visitors, answer telephone calls, and manage incoming and outgoing mail.
• Perform various scanning and data entry tasks.
• Draft a variety of communications (letters, memos, notices, emails, etc.).
• Support the Human Resources department with recruitment and new employee onboarding.
• Prepare international shipments and related documentation (exports, customs, etc.).
• Manage office and workplace supplies (stationery, office supplies, kitchen supplies, etc.).
• File accounting documents.
• Provide general support to the Accounting Department.
• Perform other related duties as required.

Skills

Professional demeanor

Bilingual English/French

Strong communication

Organizational skills

Data entry

Team player

Discretion

Education

DEP/DEC in Admin or Secretarial

Tools

MS Office

Job description

Receptionist-Secretary (Part-Time Student Position)

New Roots Herbal

About Us

New Roots Herbal is a leading manufacturer and distributor of high-quality natural health products in Canada, based in Vaudreuil-Dorion. Are you a student looking to gain practical business experience while balancing your studies? Are you comfortable with new technologies, curious about artificial intelligence, and motivated to develop your professional skills? This opportunity is for you! Join an innovative team where your ideas and potential can make a difference. One or two positions are available, depending on candidate availability.

Main Tasks and Key Responsibilities

• Welcome visitors, answer telephone calls, and manage incoming and outgoing mail
• Perform various scanning and data entry tasks
• Draft a variety of communications (letters, memos, notices, emails, etc.)
• Support the Human Resources department with recruitment and new employee onboarding
• Prepare international shipments and related documentation (exports, customs, etc.)
• Manage office and workplace supplies (stationery, office supplies, kitchen supplies, etc.)
• File accounting documents
• Provide general support to the Accounting Department
• Perform other related duties as required

Required Competences and Skills

• Courteous, friendly, empathetic, well-groomed, and able to maintain a high level of professionalism
• Excellent verbal and written communication skills in both English and French (approximately 90% of communications are in English, as most of our clients are located outside Quebec)
• Proficient in Microsoft Office Suite, including Word and Excel
• Knowledge of accounting software is an asset
• Interest in artificial intelligence (AI) and new technologies is an asset
• Strong organizational, planning, and prioritization skills
• Fast and accurate data entry skills, with the ability to work independently and handle multiple tasks
• Strong team player with excellent interpersonal communication skills
• Must demonstrate discretion and sound judgment

Education

Currently enrolled in a DEP or DEC program in Administration, Secretarial Studies, or a related field

Students and recent graduates are encouraged to apply

Schedule

Monday through Friday

This is a part-time position, between 9:00 a.m. and 5:00 p.m.

Flexible schedule based on availability between 15 and 25 hours per week (to be discussed).