Receptionist/Intermediate Administrative Assistant (TERM POSITION)

Tetra Tech; Winnipeg; On-site; CAD 40,000 - 48,000; Full time

Job summary

Tetra Tech's Winnipeg office is seeking a Receptionist/Intermediate Administrative Assistant for a 12-month term, ~40 hours/week, in-office role with Monday–Friday hours 7:45 AM–4:30 PM.

You will greet clients, answer calls, format and produce technical documents, assist with invoices and travel bookings, and provide general admin support; a post-secondary business/admin credential and 5+ years' experience are preferred.

Qualifications

• Post-secondary degree or diploma in business or administration.
• Minimum of 5 years of administrative experience.
• Experience in consulting engineering or project-related work preferred.

Responsibilities

• Greet clients and answer a multi-line phone system.
• Format and produce technical documents, proposals, and deliverables in electronic and hard copy formats using MS Word.
• Proofread and edit documents.
• Assist with invoice coding, timesheet entry, expense reports, and travel bookings.
• Provide general administrative support and guidance to office staff.
• Attend meetings and record/distribute meeting minutes.

Skills

Attention to detail

Excellent communication

Teamwork

Self-starter

Education

Post-secondary degree or diploma in business or administration

Tools

MS Word

MS Teams

PowerPoint

Outlook

Excel

Adobe Acrobat Pro

Job description

Receptionist/Intermediate Administrative Assistant (TERM POSITION)

Our Winnipeg Tetra Tech office is currently seeking a Receptionist/Intermediate Administrative Assistant to work approximately 40 hours per week. This position requires in-office presence; remote work is not an option for this role. The scheduled work hours are expected to be Monday to Friday, 7:45 AM to 4:30 PM. Hours and work days may vary based on project demands and office coverage.

This position is a fixed-term opportunity for 12 months. There is potential for the role to transition to a permanent full-time position, contingent upon organizational needs and the successful candidate’s performance.

T he selected candidate will be responsible for greeting clients, answering calls, and performing a variety of administrative tasks. The Administrative Assistant will share duties with other administrative team members, including coordinating and preparing technical and proposal documents and deliverables in accordance with internal and external client requirements and schedules.

Why Tetra Tech:

At Tetra Tech, we areLeading with Science™to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 500 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Your Role:

• Reception duties, including greeting clients, answering incoming calls on a multi-line system, and managing correspondence
• Format and produce technical documents, proposals, and other deliverables in electronic and hard copy formats, using MS Word
• Proofread and edit documents
• Assist with invoice coding, timesheet entry, expense report preparation, and travel booking
• Provide general administrative support and guidance to office staff
• Attend meetings and record and distribute meeting minutes

Qualifications:

• A post-secondary degree or diploma in business or administration is preferable
• Minimum of 5 years of administrative experience, preferably with consulting engineering or project-related experience.
• Must be proficient in Word, Teams, PowerPoint, Outlook, Excel, and Adobe Pro
• Exceptional attention to detail
• Confident and a self-starter
• Ability to work with minimal supervision and as part of a team
• Excellent written and oral communication skills

The perks of working at Tetra Tech include:

• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth. Mentorship with world leading experts in your field.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 30,000 employees who are working together to provide smart, scalable solutions for challenging projects.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

X (Twitter): @TetraTechJobs

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.