Receptionist / Front Office Assistant

Pressreader; Richmond; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading technology company in Richmond is seeking a part-time Receptionist/Front Office Assistant. This role includes welcoming visitors, coordinating office logistics, and providing administrative support in a vibrant and fast-paced environment. Ideal candidates will have strong communication skills and a minimum of 1-3 years of relevant experience.

Qualifications

• 1-3 years of experience in a receptionist or administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors, manage correspondence.
• Prepare and coordinate shipping and receiving.
• Maintain office security and cleanliness.

Skills

Communication

Organizational Skills

Interpersonal Skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

PressReader is a rapidly growing technology company that partners with the world's leading publishers to deliver content to millions of users in over 160 countries. Our progressive approach to digital distribution has allowed publishers such as The Washington Post, The Guardian, Newsweek, Rolling Stone, The Globe and Mail, and Vogue to find new audiences through business partnerships, including airlines, hotels, cruise ships, libraries, and thousands of other companies worldwide.

Our technology also powers Branded Editions (BE) - a white-label solution that enables publishers to deliver their digital content in interactive ways. BE allows them to build a customizable platform that supports a wide range of revenue opportunities.

We have an opportunity for a Receptionist/Front Office Assistant role to join our team. It is a permanent part-time hourly position.

As a Receptionist / Front Office Assistant, you will have the opportunity to work with a diverse and dynamic group of individuals. This role will enhance your communication, organizational, and interpersonal skills while providing valuable experience in a fast-paced and collaborative office environment.

In this role, you will:

• Greet and welcome visitors as soon as they arrive at the office, make good records of visitors and direct visitors to the appropriate person and office
• Provide basic and accurate information about the Company in-person and via phone/email
• Transfer calls, distribute correspondence, take and direct messages in a timely manner
• Prepare, coordinate, and administer all shipping and receiving, including preparing customs documents as needed
• Ensure the reception desk is monitored at all times, the reception area is tidy and presentable, with all necessary stationery and material
• Maintain office security by following safety procedures and controlling access to the building via the reception desk, provide new employees badges
• Act as the main point of contact for external vendors, including building management and food vendors, to schedule and coordinate office repairs and maintenance as needed
• Share and explore any opportunities for improving the workplace and front desk experience for employees and visitors alike
• Coordinate the food program; this includes ordering snacks, beverages, coffee, dairy/non-dairy/fresh fruit, etc. and tracking budgets
• Order and maintain the office, first aid, and kitchen supplies
• Ensure the overall office environment is in order, including cleanliness and organization of meeting rooms and common areas
• Assist with scheduling and coordinate meetings as requested, including catering needs and room set-up
• Preparing letters, presentations and reports as needed
• Assist with travel arrangements for visitors, including flights, hotels reservation and transportation
• Prepare expense reports for executive and director level leadership
• Support P&C/Marketing with events and initiatives for both onsite and remote employees; assist with onboarding of new employees in the office
• Perform other clerical receptionist and administrative duties
  
  
  

You are a great fit if you have:

• At least 1-3 years of experience in a receptionist, administrative, or front office support role
• Excellent verbal and written communication skills, with a professional and courteous manner
• Strong organizational and multitasking abilities; able to prioritize in a fast-paced environment
• Proficient with office equipment, including phone systems, printers, and scanners
• Strong interpersonal skills; able to interact effectively with diverse teams, visitors, and vendors
• Friendly, approachable, and customer-focused with a professional demeanor
• Able to handle unexpected situations with discretion and maintain professionalism
• Trustworthy and respectful of confidentiality, especially when supporting senior staff and guests
• Reliable and punctual; consistently present at the reception desk during business hours
• Capable of lifting or moving light office supplies as needed
  
  
  

Bonus points if you:

• Have experience working in a corporate or fast-paced professional environment
• Have proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Have familiarity with booking and expense systems (e.g., Concur or similar) is an advantage
• Have a High school diploma or equivalent (post-secondary education in Office Administration or related field is an asset)
  
  
  

Why us for your next career adventure?

This position is based in our Richmond, BC office and requires to be on-premises full-time, five (5) days a week. The regular schedule is 8:00 AM to 12:00 PM, Monday to Friday, totaling 20 to 25 hours per week. Additional hours may be required on Tuesdays or Thursdays, depending on business needs.

PressReader is committed to providing fair compensation. The pay range for this role is $20.00 to $25.00 per hour, depending on experience.

We thank everyone who is interested in our role. Only qualified candidates legally eligible to work in Canada will be directly contacted for this position.

If you don't see yourself fully reflected in every job requirement listed for this job, we still encourage you to apply. We are committed to creating a more equitable, inclusive and diverse company and we welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, sexual identification, and life experiences. If you require accommodation in completing any pre-employment assessments or applications, interviewing, or otherwise participating in the recruitment process, please email [e-mail].

Finally, sometimes emergencies happen and you may need to reschedule an interview. We understand. Please let us know without worrying about losing the opportunity or your credibility.

To apply, please submit your resume, and a cover letter explaining why you are the right person for this role.

This is a great opportunity for the right candidate.

We can't wait to meet you!