Receptionist/Administrative Assistant

Melo LLP.; Old Toronto; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant/Receptionist for their North York office. This permanent, in-person role is perfect for someone with over three years of experience in a fast-paced environment. You will be the backbone of the office, handling a variety of administrative tasks, from answering phone calls to managing client files. Your attention to detail and organizational skills will ensure smooth operations and support for the Partners and staff. If you thrive in a busy setting and are looking to make a significant impact, this opportunity is for you.

Qualifications

• 3+ years of experience in a busy professional environment.
• Strong administrative and organizational skills are essential.

Responsibilities

• Perform administrative tasks including answering calls and managing office supplies.
• Provide scheduling support and maintain client files accurately.

Skills

Administrative Skills

Communication Skills

Attention to Detail

Time Management

Education

High School Diploma

Post-secondary Education

Tools

Microsoft Office Suite

Office Equipment

Job description

Working out of our Toronto, Ontario office

Melo LLP is searching for an experienced Administrative Assistant/Receptionist to fill a permanent role at our office located in North York, ON. If you possess three or more years of current experience working in a busy professional setting, this could be the role for you. Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will have daily dealings with the Partners, accountants, and other support staff. Please note: this is an in-person role only - remote or hybrid setting is not available.

1. Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk.
2. Staying up to date on the ordering of office supplies and maintaining office equipment as needed.
3. Daily administrative and scheduling support to management.
4. Formatting and assembling electronic or paper financial statements according to the firms’ standards, ensuring a high level of accuracy and attention to detail.
5. Collating corporate and personal tax packages.
6. Managing client files, both paper and electronic.
7. Maintaining and updating clientele information.
8. Undertaking special projects and activities as required.