Front Desk & Admin Coordinator (12-Month Contract)

Harbour Link; Delta; On-site; CAD 32,000 - 42,000; Full time

Job summary

Harbour Link in Delta, BC is seeking a Receptionist to join our Administration team on a 12-month contract with a potential extension. You will be the first point of contact, provide professional front desk support, and coordinate with multiple departments to keep operations running smoothly.

Ideal candidates are self-motivated, customer-focused, and proficient with MS Word and Excel. A strong sense of organization and communication skills are essential to manage calendars, inquiries, and daily

Qualifications

• Customer-focused and professional demeanor.
• Proficient with MS Word and Excel.
• Strong organizational and communication skills, both written and verbal.
• Self-motivated and able to work with minimal supervision.

Responsibilities

• Coordinate and schedule meetings, appointments, and calendars for senior leadership.
• Perform basic filing and record keeping; maintain up-to-date documents.
• Provide professional customer service via phone, email, and in person; route requests to departments.
• Plan and support events and staff functions including logistics and catering.
• Perform general office housekeeping to maintain a clean work environment.
• Process invoices; ensure accuracy, documentation, billing, and follow-up.
• Handle accounts payable; ensure timely payment and accurate records.
• Distribute interoffice mail and courier deliveries; ensure timely delivery of communications.
• Maintain and organize driver paperwork and logs.
• Assist with data entry and administrative reporting for operations, drivers, and fleet.
• Support day-to-day office operations by ordering supplies and coordinating with vendors.
• Act as first point of contact for visitors; provide welcoming front desk presence.
• Perform other duties as assigned.

Skills

Customer service

MS Word

MS Excel

Organizational skills

Job description

Harbour Link in Delta, BC is seeking a Receptionist to join our Administration team on a 12-month contract with a potential extension. You will be the first point of contact, provide professional front desk support, and coordinate with multiple departments to keep operations running smoothly.

Ideal candidates are self-motivated, customer-focused, and proficient with MS Word and Excel. A strong sense of organization and communication skills are essential to manage calendars, inquiries, and daily