Receptionist

DWF Law LLP; Vancouver; On-site; CAD 31,200 - 52,000; Full time

Job summary

DWF Law LLP in Vancouver is seeking a Receptionist to join our team. The role requires at least 3 years of administrative/reception experience, a professional demeanor, and strong client service skills.

You will greet visitors, manage calls, coordinate meeting logistics, and assist with travel arrangements. Working hours are 9:00 am–5:00 pm. Salary up to $52,000 per annum, with opportunities to contribute in a collaborative legal environment.

Qualifications

• At least 3 years of administrative/reception experience.
• Excellent attention to detail and organizational skills.
• Basic knowledge of Microsoft Excel.
• Professional and polished communication with clients and colleagues.
• Ability to prioritize and multi-task.
• Experience in a legal setting is an asset.

Responsibilities

• Greet and direct clients over the phone and in-person.
• Provide a positive first impression to visitors.
• Assist with setup and cleanup for meetings and seminars.
• Maintain reception area and kitchen areas including restocking.
• Update staff phone list and reception manual.
• Coordinate travel arrangements and bookings as needed.
• Assist with small accounting tasks and file data entry.
• Support with social events and large projects as needed.

Skills

Reception & admin

Detail-oriented

Client service

Multi-tasking

Professional communication

Legal setting experience

Tools

Microsoft Excel

Job description

Why join us?

DWFis a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary and Toronto providing a full range of legal expertise.

We are an innovative, passionate team, promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.

DWF is extremely proud of its professional work environment that encourages team and social interaction between staff and lawyers. We believe that people work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.

Join us at DWF!

Responsibilities

We are currently seeking aReceptionist to join ourVancouverteam.

This is a position for an ambitious professional with at least 3 yearsof administrative/reception experience. The successful candidate will be able to build positive working relationships, have a keen eye for detail, a professional demeanour, and excellent client service skills.

What you’ll be doing:

• Greet and direct clients over the phone and in-person;
• Provide positive first impression to visitors of the firm;
• Assist with set up and clean up for meetings and in-house professional development seminars;
• Daily upkeep of bistro and kitchens, including re stocking snacks and beverages, loading / unloading dishwashers;
• Maintain up to date reception manual and telephone instructions;
• Create internal bookings for boardrooms as needed;
• Update and distribute staff phone list when new hires start;
• Coordinate and assist with travel arrangements for the firm;
• Assist with Trust payments and other accounting related tasks as needed;
• File-related data entry into Excel spreadsheets;
• Assist with social events as needed (help with planning, preparation, clean up, etc.);
• Assist with large projects such as Holiday Card lists, etc;
• Assist with File Openings and conflict searches as needed;
• Assist with various other miscellaneous tasks as requested.

Working hours are 9:00 am - 5:00 pm and requires flexibility as needed.

What will help you succeed in this role?

• At least 3 years of administrative/reception experience;
• Excellent attention to detail;
• Excellent organizational skills;
• Basic knowledge of Microsoft Excel;
• Professional and polished attitude communicating with others;
• Ability to prioritize and multi-task;
• Experience in a legal setting or professional services firm is an asset.

What we offer

The salary range for this position is up to$52,000 per annum, dependent on years/relevance of individual experience.

We are an equal opportunities employer that celebrates diversity, and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. You may be the right candidate for the role or others across the wider team.

Our recruitment process upholds the highest standards of fairness and engagement. It includes comprehensive interviews and, at times, a written assessment, an assessment day, or presentation. We aim to create a positive experience for all candidates and offer any adjustments or additional support.

About us

DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.