Receptionist

McElhanney; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Work-Life Harmony

Comprehensive Benefits

Safe & Inclusive Workplace

Compensation package with bonus

Professional Development

Career Progression

Job summary

McElhanney Ltd. in Vancouver is seeking a receptionist/administrative assistant who thrives in a fast-paced, team-oriented office. You will be the first point of contact, manage phones, mail, visitors, and support daily clerical tasks with care and discretion.

This full-time in-office role offers a competitive salary with benefits and opportunities for professional development as you help maintain an organized, welcoming workplace and support multiple stakeholders across the branch.

Qualifications

• Minimum 1 year of office experience in a reception/administrative support role.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams).
• Strong attention to detail and ability to multitask in a busy environment.
• Discretion with confidential information and professional communication.

Responsibilities

• Answer phones, greet clients, and manage mail/couriers.
• Coordinate visitor access and meeting/parking logistics for a secure, organized office.
• Prepare letters, memos, emails and perform filing, scanning, archiving, and document disposal.
• Maintain confidential records for multiple stakeholders.
• Keep reception and shared spaces tidy and professional; foster a positive office environment.
• Monitor office supplies and coordinate orders.
• Handle building maintenance requests and follow up as needed.
• Provide general support to ensure efficient branch operations.

Skills

MS Office

Attention to detail

Multi-tasking

Discretion with confidential info

Initiative / quick learning

Team-oriented

Office experience (1 year)

Basic bookkeeping knowledge asset

Education

Administration program training

Tools

MS Office Suite

Job description

The Opportunity:

McElhanney Ltd. is seeking a proactive and detail-oriented Receptionist / Administrative Assistant to join our fast-paced and dynamic Vancouver office. This role is ideal for an individual who thrives in a collaborative environment and takes pride in anticipating the needs of both the team and the office to ensure smooth, efficient operations. As the first point of contact at the branch, you bring a warm, friendly demeanor and excel at managing multiple priorities with confidence and composure. This is a full-time, in-office role, 5 days a week.

What You’ll Be Doing:

• Serve as the first point of contact by answering phones, greeting clients, and managing incoming/outgoing mail and couriers.
• Coordinate visitor, meeting, office, and parking access, helping maintain a welcoming, organized, and secure workplace
• Prepare and manage communications, such as letters, memoranda, and email correspondence, as well as assist with general clerical duties like filing, photocopying, scanning, archiving, and document disposal
• Support the retention of confidential records and documents for multiple stakeholders, as required
• Maintain tidy reception and shared spaces (e.g., boardrooms, print areas) and contribute to a positive office environment
• Manage inventory of office supplies and coordinate supply orders.
• Coordinate building maintenance requests and follow up as needed
• Provide general support as needed, taking on a variety of tasks to ensure efficient branch operations.

What You’ll Bring:

• A minimum of 1 year prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctuality, and the ability to work independently in a busy environment.
• Friendly, reliable, and team-oriented individual who consistently demonstrates discretion with confidential information.
• Ability to take initiative and aptitude for quick learning.
• Knowledge of basic accounting/bookkeeping functions and theory is considered an asset.

What Can We Offer You?

The salary range for this position is $55,000 - $65,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary/wage range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Work-Life Harmony: Balance your personal and professional commitments.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals.