Receptionist

KPMB Architects; Toronto; On-site; CAD 50,000; Full time

Job summary

An established industry player is on the lookout for a friendly and organized Receptionist to join their dynamic team. This role is crucial for ensuring a smooth office operation by providing exceptional front desk and administrative support. You'll be the first point of contact, welcoming visitors and managing inquiries, while also coordinating office supplies and assisting with event planning. Join a collaborative environment where your contributions will enhance the positive image of the firm and support various initiatives. If you're proactive, self-motivated, and possess excellent communication skills, this is the perfect opportunity to grow your career in a vibrant and supportive workplace.

Benefits

Daily free shuttle bus

Underground bicycle parking

Learning and mentoring opportunities

Supportive culture

Community engagement initiatives

Qualifications

• Minimum of one year of experience in a receptionist or similar role.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Greet and welcome visitors, managing inquiries effectively.
• Handle incoming and outgoing mail and maintain office cleanliness.

Skills

Excellent communication skills

Organizational skills

Customer service

Microsoft Office Suite

Event coordination

Ability to multitask

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

For more than three decades, KPMB Architects has evolved in response to a changing world and worked to change it for the better. Guided by our purpose and anchored by our values, we craft design solutions that catalyze positive change.

As a full-service practice working across Canada and the United States, we provide expertise in building design, interior design, master planning, workplace strategy, public engagement, and sustainable design. KPMB has designed and delivered projects totalling more than 31 million square feet in a diverse range of sectors, including education, healthcare, scientific research, arts and culture, government, corporate, hospitality, recreation, and mixed-use development.

With uncompromising rigour and close attention to the increasingly complex needs of the world around us, our diverse team devotes their expertise, passion, and creativity to solve today’s challenges and unlock new opportunities for our clients and the communities we serve.

What we’re looking for:

KPMB is seeking a highly organized and personable Receptionist to join our team. This role ensures that our office runs smoothly and efficiently by providing exceptional front desk and administrative support. The ideal candidate will demonstrate excellent communication and organization skills and the ability to manage multiple tasks simultaneously. The role requires a proactive, self-motivated individual with initiative and a friendly demeanour.

The role’s primary focus is ensuring all visitors and calls receive a warm welcome. You are also responsible for coordinating shipping/receiving, office supply management, and additional administrative tasks. On an occasional basis, you will assist in event coordination to support various company activities and initiatives, which may require working evenings. Ultimately, you will contribute to KPMB’s positive image and the efficient operation of our office.

Select responsibilities:

1. Greet and welcome visitors, including clients, vendors, candidates, and industry stakeholders. Manage inquiries and ensure they are directed to the appropriate person or department.
2. Handle all incoming and outgoing mail and courier (shipping and receiving).
3. Ensure the cleanliness and organization of office spaces, including maintaining office common areas (reception, mailroom, print rooms, employee lounge, and meeting rooms).
4. Assist in coordinating meeting room bookings, room setup, catering, and cleanup.
5. Manage inventory coordination of office supplies, including communicating with vendors, suppliers, and service providers.
6. Assistance in event planning, organization, coordination, and cleanup.
7. Support other departments with administrative tasks when required.

Minimum requirements:

• Minimum of one year of work experience as a receptionist, front office representative, or in a similar role.
• Previous experience in event coordination and planning is an asset.
• Excellent organizational and administrative skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.).
• Experience with AV system troubleshooting is an asset.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks efficiently.
• Strong commitment to delivering outstanding customer service in a positive and professional manner.
• Ability to work independently and as part of a collaborative team.

Why work with us:

Founded in 1987, KPMB Architects has developed a diverse portfolio of architectural projects that focus on building healthy, vibrant cities and communities. The firm has grown to include over 100 employees and is recognized for its highly collaborative and supportive culture, as well as its wide variety of experience and educational backgrounds. Some of our team members have grown with the firm from the start of their careers to become leaders, while others have joined at various points in their careers, bringing new ideas and approaches.

We provide a learning environment where teaching, mentoring, and collaboration are integral parts of our DNA. At KPMB, there are numerous opportunities to share your skills, engage in firm activities beyond project work, and contribute to our initiatives that give back to the community.

KPMB is committed to fostering a workforce that reflects the diversity of the communities we operate in and serve. KPMB Architects is an Equal Opportunity Employer that considers applicants regardless of age, race, colour, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status.

How to apply:

Please send your resume and portfolio to [e-mail] with the subject line “Receptionist Application.” We thank all applicants for their interest; however, only those selected for interviews will be contacted.

If you require any accommodation or assistance during the recruitment process, please let us know when you submit your application. KPMB is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations during the recruitment process.

Salary range:

Compensation starts at an annualized base salary of $50,000.00, commensurate with experience.

Transportation and bike storage:

A daily free shuttle bus between Union Station and KPMB’s office is provided for all staff who use the subway system or GO transit, from Monday to Thursday. Underground bicycle parking is also available.