Reception Coordinator

Sobkow Technologies Inc.; Brandon; On-site; CAD 30,000 - 45,000; Full time

Job summary

Accent Striping and Lettering Co in Brandon, recently acquired by Atom-Jet Group, seeks a Reception Coordinator to manage customer communications, scheduling, quotes and payments. You will handle front desk duties, enter client details, prepare quotes, schedule jobs, provide updates, and invoice orders, while helping improve QuickBooks usage with the team.

Experience in accounts receivable or scheduling is preferred; training will be provided.

Qualifications

• Experience with accounts receivable or scheduling preferred; training will be provided.
• Business Administration diploma or coursework is an asset but not required.
• Proficient with Microsoft Office and accounting programs.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Front desk and phone coverage.
• Intaking all relevant customer information.
• Providing customers with quotes where possible; training provided.
• Preparing, sending and following up on quotes.
• Scheduling jobs into shop scheduling software based on time estimates.
• Providing customers with progress updates.
• Collecting payments and invoicing orders.
• Filing sales orders and work orders.
• Working with the team to improve QuickBooks usage.

Skills

Microsoft Office

Accounting software

Scheduling

Customer service

Education

Business Administration diploma

Tools

QuickBooks

Shop scheduling software

Microsoft Excel

Job description

Hours: Monday ? Friday, 8:00 AM to 5:00 PM

Salary Range: dependent upon qualifications

Locally owned & operated since 1989, Accent Striping and Lettering Co . has been servicing the Brandon and Westman area for 35 plus years. Originally a striping and tinting business, we have expanded to include signage, logo design, vehicle wraps, decals, automotive performance parts and so much more.

Accent has been recently acquired by Atom-Jet Group, and we are looking for a talented individual to join our team.

Job Summary

The Reception Coordinator is responsible for monitoring and distributing all incoming customer communications. This role is also responsible for scheduling jobs, providing customers with quotes and progress updates.

The key responsibilities of this position include the following:

• Front desk and phone coverage.
• Intaking all relevant customer information
• Providing customers with quotes where possible. Training will be provided to prepare quotes.
• Preparing, sending and following up on quotes.
• Scheduling jobs into shop scheduling software based on established time estimates
• Providing customers with progress updates
• Collecting Payment
• Invoicing all orders
• Filing sales orders and work orders
• Working with the rest of the team to make continuous improvements with QuickBooks

Requirements

• Experience ? Experience with accounts receivable or scheduling is strongly preferred; however, training will be provided to the ideal candidate. Experience working in a graphics or printing environment would be considered an asset.
• Education ? Business Administration diploma or work towards this is an asset but is not required.
• Skills ? Applicant must have the ability to meet deadlines, work in a collaborative team setting, multitask, possess strong organization skills, and be able to work well with Microsoft Office and accounting programs.
• Attributes ? Looking for a self-motivated individual with a positive attitude who works well with others and possesses excellent customer service skills.

Expires in 29 days (Sunday, November 1)