Real Estate Transaction Support Specialist

CBRE HV; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

CBRE HV in Toronto, Ontario is seeking a Transaction Management Coordinator to support the real estate transaction management team and manage client listings and voucher processing for a single office.

You will handle listing and deal files, prepare vouchers for commissions, maintain signage inventory, and assist with trust accounts, while adhering to regulatory requirements. The role emphasizes following defined procedures under supervision and delivering precise outputs.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Prepare vouchers used to collect the commissions due to the company. Manage all listing and deal files in compliance with Real Estate regulations.
• Create files for all executed listing and commission agreements and complete checklists. Distribute listing renewal information to sales professionals.
• Maintain property signs inventory. Complete signage purchase orders, and marketing budget forms.
• Assist with managing the trust accounts for earnest monies. This includes processing deposits and issuing checks per local rules and requirements.
• Obtain necessary verifications of contingencies to adhere to company revenue recognition policies.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Communication skills

Organizational skills

Math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE HV in Toronto, Ontario is seeking a Transaction Management Coordinator to support the real estate transaction management team and manage client listings and voucher processing for a single office.

You will handle listing and deal files, prepare vouchers for commissions, maintain signage inventory, and assist with trust accounts, while adhering to regulatory requirements. The role emphasizes following defined procedures under supervision and delivering precise outputs.