Real Estate Legal Administrative Specialist

Goudreau Personnel by Swinton Ltd.; Windsor; On-site; CAD 42,000 - 64,000; Full time

Job summary

Goudreau Personnel by Swinton Ltd. is seeking an Administrative Assistant to support lawyers handling residential and commercial real estate transactions.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple files in a fast-paced, confidential environment. Responsibilities include real estate file organization, drafting and processing legal documents, title searches, coordinating closings, client communication, calendar management, and

Qualifications

• Legal support experience in real estate or law-related environments.
• Minimum two years as a Legal Assistant, with a focus on real estate.
• Familiarity with land title registration and closing procedures.
• Proficiency with Microsoft Office and legal practice management software.
• Strong proofreading and document preparation abilities.
• Excellent organizational and time-management skills.

Responsibilities

• Real Estate Transaction Support: Open, organize, and maintain real estate files from intake through closing; Prepare and process legal documents for residential and commercial real estate transactions; Conduct title and off-title searches; Review title searches and identify issues; Prepare and coordinate closing packages; Assist with registration and filing of documents; Coordinate timelines to meet deadlines.
• Client & Stakeholder Communication: Act as primary contact for clients, real estate agents, mortgage brokers, lenders, and opposing counsel; Schedule appointments and meetings; Respond to inquiries; Collect and verify documentation.
• Administrative Support: Maintain file records and document management; Draft correspondence and reports; Manage calendars; Prepare invoices and closing accounts; Ensure compliance with policies and confidentiality.
• Compliance & Quality Assurance: Verify file completeness; Assist with anti-money laundering compliance; Ensure transactions comply with law and firm standards; Maintain confidentiality.

Skills

Communication

Verbal communication

Written communication

Organizational skills

Time management

Confidentiality

Team collaboration

Education

Legal Assistant Diploma

Law Clerk Diploma

Paralegal Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Practice management software

Job description

Goudreau Personnel by Swinton Ltd. is seeking an Administrative Assistant to support lawyers handling residential and commercial real estate transactions.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple files in a fast-paced, confidential environment. Responsibilities include real estate file organization, drafting and processing legal documents, title searches, coordinating closings, client communication, calendar management, and