Real Estate Legal Assistant

Schneider Ruggiero Spencer Milburn LLP; Toronto; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Collaborative team environment

Growth and development opportunities

Job summary

Schneider Ruggiero Spencer Milburn LLP in Concord, Ontario, is seeking a detail-oriented Real Estate Legal Assistant to support two associates in a busy real estate practice. The role requires 2–3 years of real estate experience, independence, and strong organizational skills.

You will handle a range of transactions, draft correspondence, maintain files, and use Teraview, Soluno, NetDocuments, and Lawyer Done Deal, while ensuring deadlines and billing tasks are managed accurately.

Qualifications

• 2–3 years’ experience in real estate law.
• Proficiency in Teraview, Soluno, NetDocuments and Lawyer Done Deal.
• Ability to manage files independently and elevate when necessary.
• Commitment to continuous professional development in legal technology and AI-enabled workplace tools

Responsibilities

• Assist with real estate transactions including purchase, sale, and commercial financing.
• Open new client files and process retainer deposits.
• Prepare draft clearance letters and general solicitor correspondence.
• Schedule meetings and manage calendars with critical deadlines.
• Use Teraview, Soluno, NetDocuments and proficiency in Word and Excel.
• Maintain organized and accurate file management systems.
• Assist with docketing, billing and basic accounting functions.
• Prepare final reporting documents for real estate transactions.
• Provide administrative and legal support to two associates

Skills

Real estate law experience

Organizational & time-management

Written & verbal communication

Team-oriented & proactive

Tools

Teraview

Soluno

NetDocuments

Lawyer Done Deal

Microsoft Word

Excel

Job description

Company Description

Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently. The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, professional office setting.

Position Overview

We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment.

Key Responsibilities

• Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions
• Open new client files and process retainer deposits
• Prepare draft clearance letters and general correspondence for solicitor review
• Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including:
• Conditional period expiry dates
• Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel
• Maintain organized and accurate file management systems
• Assist with docketing, billing and follow-up and basic accounting functions
• Prepare final reporting documentation for purchase, sale and commercial financing transactions
• Provide administrative and legal support to two associates

Qualifications & Experience

• 2–3 years’ experience in real estate law
• Proficient in Microsoft Word and Excel
• Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal
• Ability to manage files with some independence and elevate when necessary
• Experience drafting Statement of Adjustments and legal correspondence
• Commitment to continuous professional development in legal technology and AI-enabled workplace tools
• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills
• Team-oriented with a proactive and professional approach

What We Offer

• Competitive compensation based on experience
• Supportive and collaborative team environment
• Opportunity to grow and develop within a real estate practice

Compensation

Thetypical salary range for this position is $60,000 - $75,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity. Candidates are encouraged to discuss desired salary ranges within the application and interview process to confirm alignment with budgeted compensation.