Real Estate Legal Admin Specialist

Altis; Toronto; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Health and dental benefits

RRSP matching

Education support

Wellness initiatives

Job summary

Altis is seeking an organized Legal Administrative Assistant to support a busy Real Estate team in Toronto. You will prepare documents, coordinate calendars, and handle a variety of administrative tasks to ensure smooth operations.

The role requires attention to detail, strong communication, and the ability to handle multiple priorities in a fast-paced environment. On-site position with competitive benefits and professional growth opportunities.

Qualifications

• 1+ years of legal administrative experience, ideally supporting Commercial Real Estate.
• Post-secondary education in Legal Administration or an equivalent combination of education and experience.
• Experience preparing legal documentation and supporting lawyers in a fast-paced legal environment.
• Working knowledge of Teraview and Closing Folders is required.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision.
• Excellent communication skills, sound judgment, and a collaborative, service-oriented approach.

Responsibilities

• Prepare and proofread a variety of legal documents, correspondence, and closing materials with a high level of accuracy.
• Provide administrative support across the Real Estate team, responding to changing priorities and assisting where coverage is needed most.
• Coordinate calendars, meetings, boardrooms, deadlines, file openings, and closing activities to help keep legal matters on track.
• Maintain electronic and physical files, update workflow systems, and manage document organization and filing.
• Communicate with lawyers, colleagues, and external contacts to obtain information and coordinate day-to-day activities.
• Assist with expense reports, invoices, time entries, document production, scanning, printing, and other administrative tasks.

Skills

Communication skills

Organizational skills

Attention to detail

Team player

Education

Post-secondary education in Legal Administration

Tools

Teraview

Closing Folders

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Altis is seeking an organized Legal Administrative Assistant to support a busy Real Estate team in Toronto. You will prepare documents, coordinate calendars, and handle a variety of administrative tasks to ensure smooth operations.

The role requires attention to detail, strong communication, and the ability to handle multiple priorities in a fast-paced environment. On-site position with competitive benefits and professional growth opportunities.