Real Estate & Facilities Coordinator

Arterra Wines Canada; Mississauga; Hybrid; CAD 46,000 - 61,000; Full time

Job summary

An established industry player is seeking a Contract Real Estate & Facilities Coordinator to provide essential administrative support to their dynamic team. This role involves coordinating workflows, managing vendor relationships, and ensuring effective communication across departments. With a focus on timely execution and budget adherence, the position offers a unique opportunity to contribute to a pivotal transformation within the organization. Embrace the chance to work in a hybrid model, balancing remote and in-office work while being part of a company that values integrity and teamwork. Join a passionate team dedicated to building beloved wine brands and making a significant impact in the industry.

Benefits

Hybrid work model

Competitive Salary

Corporate Social Responsibility commitment

Learning opportunities in the Wine industry

Qualifications

• 3-5 years’ experience in an office team environment.
• Knowledge of facilities management is preferred.

Responsibilities

• Ensure timely administration of departmental workflows.
• Coordinate and track work progress with external vendors.

Skills

Project management

Analytical skills

Finance management skills

Education

Post-Secondary

Business Administration Degree

Job description

Contract Real Estate & Facilities Coordinator page is loaded

Contract Real Estate & Facilities Coordinator

Apply locations Mississauga time type Full time posted on Posted 2 Days Ago job requisition id R-12332

Job Description:

Who We Are:

At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same.

We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you!

Job Summary:

This role is responsible for providing administrative support to the Real Estate & Facilities Team ensuring timely and effective coordination and administration of Real Estate, and Facilities workflows. Working directly with outside vendors, landlords, and internal stakeholders including Estates teams, Winemaking, Retail, Finance, Legal, and Operations to ensure work is completed on time and on budget. This will be a 1 year contract position.

Key Responsibilities:

• Responsible for ensuring the administration of all departmental and facilities related workflows are completed in a timely manner.

• Coordinating work to be completed, tracking work progress, and processing all departmental invoices

60%

• Organization, completion, and upkeep of all documents including contracts, service agreements, departmental files, regulatory reporting i.e Grocer leases, AGCO/LCBO applications, GC contracts

20%

• Liaising with, and monitoring the performance of, external contractors and vendors by coordinating approved repairs and maintenance, tracking work performed, ensuring service agreements are met, and monitoring all agreements for expiry and renewal planning

10%

• Works cross-functionally to help ensure all internal communication is clear and effective

10%

Qualifications:

Education

Minimum Required:

• Post-Secondary

Preferred:

• Business Administration Degree

Experience

Minimum Required:

• 3-5 years’ office team environment experience

• Project management

Preferred:

• Knowledge of facilities management

• Administrative experience

• Finance management skills

• Analytical skills

Working Conditions:

• Office environment including extended hours of computer use

• Extended periods of sitting and standing

• Occasional lifting and carrying

What We Offer:

• Hybrid work model, allowing employees to balance remote and in-office work - 3-4 days in office/week

• Competitive Salary

• Commitment to Corporate Social Responsibility.

• A chance to explore and learn more about the Wine industry.

COMPENSATION:Budgeted Range – $46,551.00 -$60,243.00 the budgeted range takes into account several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra.

We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.

Our mission is simple – to build brands people love. In fact, seven of the top 20 brands in Canada are proudly part of the Arterra Wines Canada family: Jackson-Triggs, Inniskillin, Sawmill Creek, Wallaroo Trail, Woodbridge by Robert Mondavi, Ruffino and Kim Crawford.

We have more than 140 years of experience in the Canadian wine industry, with five estate wineries across the country and over 1,700 acres of premium vineyards. We have our pulse on viticulture and its latest innovations and most importantly, an understanding of what Canadian consumers are looking for in a bottle of wine.

We own and operate 164 Wine Rack retail stores in Ontario and sell wine kits and products for winemaking through our RJS Craft Winemaking business.