Theatre Passe Muraille, Production and Facilities Manager

Toronto Alliance for the Performing Arts; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

An established industry player in the performing arts is seeking a dedicated Production Manager who will oversee all technical and production aspects of its vibrant theatre. This role involves managing production schedules, budgets, and ensuring a safe and efficient environment for both staff and audience. The ideal candidate will have a strong background in production management, excellent organizational skills, and a passion for fostering innovative performances. With a commitment to inclusivity and community engagement, this position offers a unique opportunity to shape the future of live theatre while working collaboratively with a diverse team.

Benefits

10 vacation days

Additional week of company holiday closures

12 sick/personal days

Qualifications

• Experience with Production Management for live performances.
• Strong communication skills and attention to detail.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Supervise and coordinate all technical and production aspects.
• Manage production budgets and schedules for shows.
• Oversee building maintenance and security.

Skills

Production Management

Technical Riders

Lighting Plots

Communication Skills

Organizational Skills

CAD Programming

Flexibility

Education

Experience in Production Management

Tools

CAD Software

Microsoft Office Suite

Adobe Premiere Pro

Job description

Start Date: Immediately (can be flexible with the start date)

Salary: $50K – $55K pending experience

Term: Permanent, Full Time (35 hrs a week)

Hours: Daytime, Monday to Friday with mandatory occasional weeknights and weekend work

City/Town: Toronto

Vacation: 10 days plus an additional week of company holiday closures in December and in the Summer and 12 sick/personal days

Organization Description Theatre Passe Muraille is known for developing innovative and daring Canadian theatre, but we exist to support our communities. From encouraging independent and emerging artists, and multicultural work, to inspiring our staff and artists to work collaboratively, Theatre Passe Muraille works to ensure all voices are represented on our stage.

Typically, Theatre Passe Muraille produces and/or presents 6-8 shows a year and hosts rental companies and festivals throughout the year. Theatre Passe Muraille operates 2 performance spaces: — a Mainspace Theatre (185 seats), and the Bob Nasmith Innovation Backspace Theatre (45 seats).

Job Description

Reporting to the Leadership Team, the role of the Production Manager is to supervise and coordinate all technical and production aspects of overall activities in the theatres (Backspace and Mainspace). The Production Manager also acts as the Facilities Manager to oversee the maintenance, security and upkeep of the Building at 16 Ryerson Avenue as well as any other additional facilities that the theatre might purchase/rent/acquire in the future.

Specific responsibilities include:

PRODUCTION MANAGEMENT

TPM Productions and Co-productions

• Manage production budgets, or work with co-production supplied PM to forecast and track budget lines.
• Cost and approve designs, or assist co-production supplied PM as needed with sourcing.
• Oversee full time, contract technicians and stage management including tracking overall hours and scheduling
• Plan and maintain the production schedule and scheduled activities (installs, tech, opening, closing, and strikes/ returns etc) for each show and schedule build times for shops and stage crews.
• Consults with Artistic Producer on contracting production department full-time permanent staff.
• Contracts and coordinates seasonal staff and all creative & production show-related personnel
• Communicate all schedules, plans to all departments efficiently and promptly
• Support Marketing and Community Engagement teams with show related event needs.

In associations

• Work with associated companies and their production managers to develop, maintain and execute production schedules
• Hire and supply casual technicians for productions
• Work with associated company production manager to ensure schedule and production / design is safe for personnel and the venue

Tours

• Work with production, design and artistic personnel along with the Producer and Artistic Producer to budget, plan, advance and travel TPM touring productions either in person or remotely.

Crew and staff management

• Ensure that all production personnel are well trained, versed in and compliant with current safety practices and legislation
• Work with FOH Management and Staff to schedule Fire and Evacuation Drills.

Rentals of the facilities + Equipment

• Work with Producer to authorize, clarify, and estimate costs for crew and other expenses for rentals
• Schedule, crew and oversee the client, patron and building safety of rentals
• Aggregate timesheets and expenses for rentals, staff, and other expenses for invoicing
• Authorize payroll for production staff and all production-related expense reports
• Prepare Equipment Loan contracts, as well as preparing packages and checking returns.

FACILITIES MANAGEMENT

Overseeing building maintenance and security / Supervising upkeep of the physical plant

• Manage all building maintenance contracts and annual inspections.
• Arrange for and implement internal building or building envelope repairs or renovations
• Work with other staff to plan long term building projects
• Primary responsibility to track building condition and prioritize small, medium and large facility projects
• Repair, maintain, and update theatrical infrastructure as possible and necessary.
• Liaise with the city in co-ordinating renovations and other improvement projects
• Adhere to guidelines for upkeep of a historically-designated building
• Oversee adherence to all health and safety guidelines within the building and other TPM activities
• Hire seasonal cleaning and snow removal contracts.
• Track usage of cleaning supplies and order as needed alongside FOH needs.

OTHER Other duties as may arise from time to time such as:

• TPM Hosted Events: The Staff at TPM works in a very collaborative way and though each staff member has specific responsibilities and duties, we do try to support one another. In the past this position has been asked to assist on fundraising events and/or participate in strategic planning. Working with the Community Engagement Manager for Red Door Events , hosting community space, and planning for show based Q&As.
• Internships and Co-op Placements: TPM takes great pride in offering opportunities for growth for the next generation of artists, arts administrators and technicians and so this position will include opportunities to mentor emerging Production Managers and technical staff when mutually agreed upon.

Mandatory Qualifications:

• Knowledge and experience with Production Management for live performances
• Experience executing and engaging with technical riders, lighting plots and ground plans etc
• Strong interpersonal and oral/written communication skills and attention to detail
• Ability to be highly organized
• Demonstrated initiative and ability to manage multiple tasks and deadlines
• Ability to work independently as well as in a team environment
• Proficiency in the use of computer for: CAD programming, Word processing including Excel, Word, PowerPoint and Google Docs
• Curiosity and flexibility in order to support innovative or new technical processes
• Commitment to TPM values

Assets:

• Valid Driver’s License
• Knowledge of Facility management
• Knowledge of Digital streaming (live or pre-recorded)
• Knowledge of any editing softwares, Adobe Premiere Pro for example
• Experience with any theatrical digital technologies (eg. Augmented Reality, Virtual Reality, Haptics, Binaural sound etc.)
• Experience with theatrical accessibility initiatives (eg. captioning, ASL interpretation, Audio-Description, Relaxed Performances)

Accessibility

TPM believes in fostering an inclusive, accessible, and equitable environment and we are committed to reflect the diversity of our community and our city. We welcome and encourage submissions from Indigenous, Black and People of Colour, the Deaf and disabled as well as individuals of all genders, cultures, ethnicities, sexual orientations, and abilities. We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you identify as a person with a disability, and require the information in this application in an accessible format, or an accessibility accommodation, including American Sign Language (ASL), to participate in any part of the recruitment process, please contact Indrit Kasapi at [e-mail] or at 416 504 8988 extension 2144 to make a request.

If you wish to provide a video or audio application, please upload your application and provide the appropriate link and password (if applicable) via email to Indrit Kasapi at [e-mail]

How to Apply:

Please submit by May 22, 2025 at midnight:

• A cover letter (no longer than 250 words) stating your interest in the position and TPM
• Resume (that includes the names and phone numbers of 2 references)

Send them as PDF or Word attachments via email to :

Please use the subject line: “Application for Production and Facilities Manager”. Only those selected for an interview will be contacted.