Real Estate & Facilities Coordinator

Arterra Wines Canada; Mississauga; Hybrid; CAD 46,000 - 61,000; Full time

Job summary

An established industry player in the wine sector is seeking a detail-oriented individual to provide administrative support to their Real Estate & Facilities Team. This dynamic role involves coordinating workflows, managing vendor relationships, and ensuring effective internal communication. With a commitment to corporate social responsibility, the company offers a hybrid work model, competitive salary, and opportunities to learn about the wine industry. Join a passionate team dedicated to excellence and innovation in a vibrant work environment.

Benefits

Hybrid Work Model

Competitive Salary

Corporate Social Responsibility Commitment

Learning Opportunities in Wine Industry

Qualifications

• 3-5 years of experience in an office team environment.
• Strong project management skills and knowledge of facilities management.

Responsibilities

• Coordinate and track departmental workflows and invoices.
• Liaise with external contractors and monitor performance.

Skills

Office Team Environment Experience

Project Management

Facilities Management Knowledge

Administrative Skills

Finance Management Skills

Analytical Skills

Education

Post-Secondary Education

Business Administration Degree

Job description

Job Description:

Who We Are:

At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same.

We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you!

Job Summary:

This role is responsible for providing administrative support to the Real Estate & Facilities Team ensuring timely and effective coordination and administration of Real Estate, and Facilities workflows. Working directly with outside vendors, landlords, and internal stakeholders including Estates teams, Winemaking, Retail, Finance, Legal, and Operations to ensure work is completed on time and on budget. This will be a 1 year contract position.

Key Responsibilities:

• Responsible for ensuring the administration of all departmental and facilities related workflows are completed in a timely manner.

• Coordinating work to be completed, tracking work progress, and processing all departmental invoices

60%

• Organization, completion, and upkeep of all documents including contracts, service agreements, departmental files, regulatory reporting i.e Grocer leases, AGCO/LCBO applications, GC contracts

20%

• Liaising with, and monitoring the performance of, external contractors and vendors by coordinating approved repairs and maintenance, tracking work performed, ensuring service agreements are met, and monitoring all agreements for expiry and renewal planning

10%

• Works cross-functionally to help ensure all internal communication is clear and effective

10%

Qualifications:

Education

Minimum Required:

• Post-Secondary

Preferred:

• Business Administration Degree

Experience

Minimum Required:

• 3-5 years’ office team environment experience

• Project management

Preferred:

• Knowledge of facilities management

• Administrative experience

• Finance management skills

• Analytical skills

Working Conditions:

• Office environment including extended hours of computer use

• Extended periods of sitting and standing

• Occasional lifting and carrying

What We Offer:

• Hybrid work model, allowing employees to balance remote and in-office work - 3-4 days in office/week

• Competitive Salary

• Commitment to Corporate Social Responsibility.

• A chance to explore and learn more about the Wine industry.

COMPENSATION:Budgeted Range – $46,551.00 -$60,243.00 the budgeted range takes into account several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra.

We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.