Facilities Administrator

COMPASS GROUP CANADA; Mississauga; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facilities Administrator to manage administrative functions related to facilities operations. This role involves coordinating maintenance activities, ensuring contract compliance, and supporting vendor administration. The ideal candidate will possess strong bilingual communication skills and relevant experience in facilities management, particularly within the food and pharmaceutical sectors. Join a diverse and inclusive team where your contributions will enhance operational efficiency and client satisfaction in a dynamic environment.

Qualifications

• Over 2 years of experience in facilities services and contract compliance.
• Strong administrative skills in managing budgets and vendor relations.

Responsibilities

• Manage administrative functions related to facilities operations.
• Coordinate maintenance activities and oversee service delivery.
• Assist in contract compliance and vendor administration.

Skills

Bilingual in French and English

Administrative functions

Contract governance

Facilities management

Education

Relevant education in facilities management

Job description

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients includes household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing, and Automotive markets.

ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.

Job Summary

Location: Pharma company in Ville St Laurent

As our Facilities Administrator, your responsibilities will include:

• Business Acumen: Manage administrative functions related to facilities operations, monitor and report on budget and business needs, ensure cost-effective administrative support for technical services, and manage in-scope and out-of-scope trackers.
• Client and Contract Management: Assist in contract compliance and KPIs, handle service vendor administration, follow-up requests, quotes, work schedules, and site orientations.
• Facilities Management: Coordinate maintenance activities with vendors, manage repair quotes, oversee minor projects and repairs, troubleshoot service issues, supervise service delivery, and order parts and supplies.
• Contractor Performance Management: Maintain document repositories, support subcontractor procurement, and monitor service delivery effectiveness.
• Other Responsibilities: As assigned by management.

Qualifications:

• Bilingual in French and English (mandatory).
• Proven experience (>2 years) in administrative functions related to facilities services, contract governance, and compliance, preferably in food and pharmaceutical sectors, with relevant education.

Compass Group Canada values diversity and encourages all qualified candidates to apply, regardless of race, color, citizenship, religion, sex, marital/family status, sexual orientation, gender identity, age, disability, or need for accommodation.

For accommodation requests during the hiring process, please contact [e-mail].