Real Estate Administrative Specialist

HOOPP; Toronto; On-site; CAD 58,000 - 91,000; Full time

Benefits offered by this job

Defined benefit pension plan

Company-paid health & dental benefits

Wellness programs

Learning & development

Post-retirement health benefits subsid

Career growth resources

Job summary

HOOPP is seeking an Administrative Assistant, Real Estate to provide essential support to the department and ensure smooth operations. You will coordinate internal and external meetings, arrange travel, process expense claims, and share information across the team, contributing to efficient workflows and high service quality.

You will work closely with the Executive Assistant, Real Estate and liaise with internal partners to manage calendars, renewals, and procurement.

Qualifications

• Completion of a College education or equivalent.
• Experience in an administrative or team-support role in a fast-paced environment is preferred.
• Excellent written and oral communication skills.
• Strong attention to detail, organization, and ability to prioritize multiple requests.
• Client service orientation and a “can do” attitude.
• Adaptable team player with tact and discretion.

Responsibilities

• Support Real Estate team with administrative tasks and meeting coordination.
• Coordinate calendars and schedule meetings for three Senior Leader Team members.
• Manage travel arrangements and expense claims per policy.
• Prepare, format and update PowerPoint presentations and meeting materials.
• Maintain department filing system and Real Estate wiki page.
• Liaise with internal and external partners to support Real Estate needs.
• Leverage AI-enabled tools to improve efficiency and quality of work.
• Organize Real Estate events and assist with other administrative tasks.

Skills

Excellent written and oral comms

Client service orientation

Multitasking & organization

Team player

Discretion & good judgement

Education

College education or equivalent

Job description

HOOPP is seeking an Administrative Assistant, Real Estate to provide essential support to the department and ensure smooth operations. You will coordinate internal and external meetings, arrange travel, process expense claims, and share information across the team, contributing to efficient workflows and high service quality.

You will work closely with the Executive Assistant, Real Estate and liaise with internal partners to manage calendars, renewals, and procurement.