Part-Time Real Estate Reception- Oakville

The HR Pro; Oakville; On-site; CAD 25,000 - 30,000; Part time

Job summary

The HR Pro is assisting a busy real estate brokerage in Oakville in hiring a part-time receptionist to support front desk operations. You will be the first point of contact for agents and clients, while also assisting with administrative tasks tied to transactions.

The role offers steady part-time hours with Saturday and Sunday availability (10-4) and varied weekday shifts (11-7 or 4-7). Ideal candidates will have admin/reception experience and be highly organized.

Qualifications

• Administrative, receptionist, or front desk experience.
• Strong attention to detail with data entry and deadlines.
• Excellent written and verbal communication, professional approach.
• Ability to multi-task and shift priorities in a fast-paced environment.
• Dependable, punctual team player who takes ownership.
• Comfortable learning systems like WebForms and MLS platforms.

Responsibilities

• Answering and directing incoming phone calls and managing the general inbox.
• Greeting agents and clients in a professional and welcoming manner.
• Preparing, organizing, and uploading listings and documents with accuracy and deadlines.
• Assisting with offer preparation using WebForms.
• Booking and confirming appointments using BrokerBay.
• Handling mail, courier coordination, and package tracking.
• Managing deposit cheques related to offers and listings.
• Supporting agents with general inquiries and administrative needs.
• Maintaining a clean, organized, and professional office environment.

Skills

Administrative experience

Reception experience

Front desk

Communication skills

Organizational skills

Multi-tasking

Punctuality

Team player

Tech-savvy

Learn systems

Tools

WebForms

BrokerBay

MLS

Job description

Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations.

This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions.

What You’ll Be Doing

• Answering and directing incoming phone calls and managing the general inbox
  
• Greeting agents and clients in a professional and welcoming manner
  
• Preparing, organizing, and uploading listings and documents with accuracy and within deadlines
  
• Assisting with offer preparation using WebForms
  
• Booking and confirming appointments using BrokerBay
  
• Handling incoming and outgoing mail, courier coordination, and package tracking
  
• Managing deposit cheques related to offers and listings
  
• Supporting agents with general inquiries and administrative needs
  
• Maintaining a clean, organized, and professional office environment
  
• Saturdays and Sundays 10-4
  
• Weekdays 11-7 or 4-7
  

This role is ideal for someone who wants steady part-time hours

Requirements

• Previous administrative, reception, or front desk experience (real estate experience is a strong asset)
  
• Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy
  
• Excellent communication skills, both written and verbal, with a professional and friendly approach
  
• Highly organized with the ability to multi-task and shift priorities in a fast-paced environment
  
• A dependable and punctual team player who takes ownership of their role
  
• Comfortable working independently and stepping in to support where needed
  
• Tech-comfortable and able to quickly learn systems such as WebForms, BrokerBay, and MLS platforms
  
• A positive, “roll-up your sleeves” attitude and willingness to help wherever needed