Purchasing & Procurement Coordinator

Sault Community Career Centre; Sault Ste. Marie; On-site; CAD 55,000 - 70,000; Full time

Job summary

A regional career center is seeking a Purchasing & Procurement Coordinator to handle sourcing, quoting, and purchasing materials for project needs. The role involves managing vendor relationships and supporting logistics. Candidates should have a diploma in Business Administration or Supply Chain Management, with at least 2 years of experience in procurement. Strong negotiation skills, attention to detail, and proficiency in Microsoft Office are required. This office-based position may require occasional travel and overtime.

Qualifications

• Minimum 2 years’ experience in purchasing or procurement.
• Strong negotiation and vendor management skills.
• Knowledge of procurement standards (ISO 20400, ISO 14001) is a plus.

Responsibilities

• Source and purchase materials, tooling, and services.
• Negotiate pricing and terms with suppliers.
• Ensure procurement aligns with company standards.

Skills

Negotiation

Vendor Management

Analytical Skills

Attention to Detail

Teamwork

Education

Diploma or certificate in Business Administration

Supply Chain Management or related field

Tools

Microsoft Office (Excel, Word, Outlook)

ERP or purchasing systems

Job description

Position Summary

The Purchasing & Procurement Coordinator is responsible for sourcing, quoting, and purchasing materials, tooling, equipment, and services to support Hydro Tech’s project and operational requirements. The role ensures competitive pricing, accurate purchase order management, and alignment with project schedules, budgetary controls, and procurement standards.

In addition to core procurement responsibilities, this position provides secondary support to the Logistics & Shipping Specialist by coordinating procurement‑related shipping activities, confirming supplier readiness for delivery, and assisting with documentation, tracking, and issue resolution as required. The Coordinator works closely with project teams, vendors, and logistics partners to ensure timely, accurate, and compliant delivery of materials in support of Hydro Tech’s operations.

Responsibilities

Procurement & Purchasing

• Source and purchase materials, equipment, and tooling for job sites and projects.
• Negotiate pricing, terms, and contracts with suppliers.
• Set up and maintain vendor accounts and supplier records.
• Process and approve purchasing invoices for accuracy.

Vendor Management

• Maintain strong relationships with vendors to ensure reliable supply.
• Evaluate supplier performance and ensure compliance with Hydro Tech’s standards.
• Track costs and procurement performance using vendor databases.

Compliance & Reporting

• Ensure procurement aligns with Hydro Tech defined procurement standards.
• Maintain procurement records, cost reports, and compliance documentation.

Logistics & Shipping Support (Secondary Responsibility)

In support of the Logistics & Shipping Specialist, the Purchasing & Procurement Coordinator will:

• Coordinate with the Logistics & Shipping Specialist to ensure purchased materials are prepared for shipment in alignment with project schedules.
• Confirm supplier readiness, packaging requirements, and delivery timelines prior to shipment.
• Assist with arranging freight for purchased materials when required, including providing shipment details to carriers or brokers.
• Ensure purchase orders, packing slips, and shipping documentation are complete, accurate, and aligned.
• Support tracking of inbound and outbound shipments and elevate delivery issues or delays to the appropriate stakeholders.
• Provide short‑term coverage or administrative support for logistics and shipping activities during periods of absence or peak workload.
• Maintain accurate records related to procurement‑linked shipping activities for audit, cost tracking, and project documentation.

Other

• Provide backup support to Logistics & Shipping Coordinator when required.
• Perform other duties as assigned.

Qualifications

• Diploma or certificate in Business Administration, Supply Chain Management, or related field.
• Minimum 2 years’ experience in purchasing or procurement.
• Strong negotiation and vendor management skills.
• Knowledge of procurement standards (ISO 20400, ISO 14001) is considered an asset.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with ERP or purchasing systems preferred.
• High level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities under deadlines.

Core Competencies

• Negotiation: Secures cost‑effective agreements with suppliers.
• Vendor Relations: Builds and maintains strong supplier partnerships.
• Analytical Skills: Evaluates supplier performance and cost efficiency.
• Accuracy: Maintains precision in purchase orders and invoice approvals.
• Teamwork: Supports logistics operations and collaborates with project teams.

Working Conditions

Office‑based with frequent interaction with carriers, brokers, and vendors. Occasional overtime is required to meet urgent shipping and project deadlines. Some travel may be required for vendor or logistics coordination.