Proposal Specialist

Workplace Options; Canada; On-site; CAD 75,000 - 80,000; Full time

Benefits offered by this job

Paid Time Off

Life Insurance

Employer Pension Contribution

Travel Reimbursement

Extended healthcare, dental and vision

Job summary

Workplace Options is seeking a seasoned Proposal Specialist to own the full proposal lifecycle—from RFP receipt through submission—working closely with sales, SMEs, and corporate teams to craft compliant, high-quality responses. This remote-friendly role requires 5+ years in proposal writing and strong editing capabilities.

You’ll coordinate inputs across departments, lead reviews and debriefs, and maintain content for the library while driving continuous improvement.

Qualifications

• 5+ years’ experience in proposal writing or a related role.
• Bachelor’s degree or equivalent professional experience.
• Excellent English writing, editing, and communication skills (French required).
• Strong project management and cross-functional collaboration skills.
• Advanced proficiency in Microsoft Office, Adobe, and InDesign.
• Strong understanding of proposal strategy, win themes, and document design.
• Ability to manage multiple deadlines with accuracy and attention to detail.

Responsibilities

• Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission.
• Write and edit high-quality, customer-focused proposal content and bespoke responses.
• Develop proposal outlines, compliance matrices, win themes, and executive summaries.
• Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR.
• Lead and facilitate proposal reviews, interviews, and debriefs.
• Ensure quality assurance, consistency, and adherence to WPO standards.
• Identify risks, gaps, and opportunities and recommend improvements.
• Maintain and contribute content to the proposal content library.
• Track proposal metrics and support continuous improvement.
• Mentor junior proposal team members and support internal training

Skills

Proposal writing

Project management

Cross-functional collaboration

English writing

French requirement

Education

Bachelor's degree

Tools

Microsoft Office

Adobe

InDesign

Job description

Who We Are:

Founded in 1982, WPO is the largest independent provider of holistic wellbeing solutions. Through our customized programs, and comprehensive global network of credentialed providers and professionals, we support individuals to become healthier, happier and more productive both personally and professionally. Trusted by 51% of Fortune 500 companies, we deliver high quality care digitally and in-person to over 75 million individuals across 116,000 organizations in more than 200 countries and territories. At WPO, you will be joining a team that is committed to improving employee wellbeing around the world.

Current opportunity: Proposal Specialist

Location: Canada

Onsite/Hybrid/Remote: Remote

Salary Range: 75k-80k CAD

Required Experience: 5+ years

What you will do:

The Proposal Specialist manages the full proposal lifecycle—from RFP receipt to submission—ensuring compliant, compelling, and high-quality responses. This role partners closely with sales, SMEs, and corporate teams to develop winning proposals that meet client needs and deadlines.

Responsibilities:

• Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission
• Write and edit high-quality, customer-focused proposal content and bespoke responses
• Develop proposal outlines, compliance matrices, win themes, and executive summaries
• Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR
• Lead and facilitate proposal reviews, interviews, and debriefs
• Ensure quality assurance, consistency, and adherence to WPO standards
• Identify risks, gaps, and opportunities and recommend improvements
• Maintain and contribute content to the proposal content library
• Track proposal metrics and support continuous improvementMentor junior proposal team members and support internal training

Qualifications:

• 5+ years’ experience in proposal writing or a related role
• Bachelor’s degree or equivalent professional experience
• Excellent English writing, editing, and communication skills (French required)
• Strong project management and cross-functional collaboration skills
• Advanced proficiency in Microsoft Office, Adobe, and InDesign
• Strong understanding of proposal strategy, win themes, and document design
• Ability to manage multiple deadlines with accuracy and attention to detail

What we offer:

At Workplace Options, we don’t just deliver wellbeing services to our clients, we champion wellbeing for our own employees as well. Examples of our benefits and commitment to employee wellbeing include:

Paid Time Off, Life Insurance, Employer Pension Contribution, Travel Reimbursement, Extended healthcare, dental and vision benefits, Life insurance, AD&D and Long-term disability insurance, Gym Reimbursement, Wellness rewards, Access to EAP benefits and all WPO services, Mentorship Program, Employee exchange programme, Comprehensive training provided for this position.

At Workplace Options, we are committed to and are accountable for building a workplace where individuals feel empowered to bring their whole selves to work, free from judgment or fear of discrimination. We understand that having a diverse organization is only the beginning and it will require nurturing and care to thrive. We will continue to take action to ensure we achieve equitable and measurable outcomes.

We strive to cultivate a space where diverse voices are not only heard but actively sought out and valued for the unique insights they bring. By embracing and promoting authenticity, we aim to build a vibrant and inclusive community that fosters collaboration, innovation, belonging and personal growth.

For further details about WPO please check out our website www.workplaceoptions.com and these short videos give a great overview of what we do Human-Powered CareandThe WPO Global Experience

Workplace Options collects and processes personal data in accordance with applicable data protection laws. If you are a European job applicant, refer to our Privacy Notice for further details (https://www.workplaceoptions.com/privacy-notice-for-recruitment/).