Proposal Specialist

WSP; Montreal (administrative region); On-site; CAD 73,000 - 97,000; Full time

Job summary

WSP in Quebec is seeking an experienced Proposal Specialist within the Earth & Environment business. You will develop clear, compelling proposals for strategic opportunities across Quebec and Canada, working with technical experts, project managers, and business leaders to position WSP for success on multidisciplinary pursuits.

This role suits professionals who thrive in fast-paced environments, bring structure to proposal development, and guide teams to produce compliant, persuasive submissions

Qualifications

• 5–7 years in a proposal coordination or management role within the AEC sector or professional services.
• Experience supporting strategic opportunities and complex proposal submissions with multidisciplinary teams.
• Bachelor’s degree or equivalent.
• Excellent written and verbal French; working English desirable.
• Advanced MS Office and Adobe Creative Cloud (InDesign, Acrobat); CRM familiarity.
• Knowledge of AI tools like Copilot and Claude is a plus.
• Knowledge of procurement and proposal processes in Quebec/Canada is an asset.

Responsibilities

• Analyze RFPs and opportunities to develop winning strategies.
• Lead and coordinate proposal submissions from kickoff to delivery.
• Collaborate with multidisciplinary teams across Quebec and Canada.
• Manage proposal schedules and milestones with cross-functional teams.
• Engage SMEs to gather content and tailor client-focused proposals.
• Customize resumes, project descriptions, and content for submissions.
• Support interview prep with presentations and key messaging.
• Share lessons learned and improve proposal tools and templates.

Skills

Proposal coordination

Stakeholder collaboration

French language

English proficiency

Microsoft Office

Adobe Creative Cloud

CRM tools

APMP/Shipley

Copilot/Claude AI

Education

Bachelor’s degree or equivalent

Tools

InDesign

Acrobat

CRM software

Job description

What if you could redefine what’s possible?With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Unlock Potential

You are not simply looking for your next role. You want to apply your expertise to meaningful pursuits that create lasting impact for communities, support our clients’ environmental objectives, and contribute to the continued growth of WSP across Quebec and, when needed, throughout Canada.

As a Proposal Specialist within WSP’s Strategic Opportunities and Proposals Team for the Earth & Environment business in Quebec, you will play a key role in developing clear, compelling, and client-focused proposals for strategic opportunities across Quebec and, as required, elsewhere in Canada.

Working closely with technical experts, project managers, business development leaders, and senior leadership, you will help position WSP for success on complex, multidisciplinary pursuits.

This opportunity is ideal for an experienced proposal professional who thrives in a fast-paced environment, brings structure and strategic thinking to proposal development, and can guide teams in producing compliant, persuasive, and high-quality submissions tailored to client requirements and opportunity-specific challenges.

Through your work, you will directly contribute to securing projects that positively impact communities, advance sustainability goals, and strengthen WSP’s leadership position within the architecture, engineering, and construction industry.

Your Impact

• Analyze Requests for Proposals (RFPs), procurement documents, and business opportunities to develop winning proposal strategies aligned with client priorities.
• Lead, coordinate, write, and edit proposal submissions from kick-off through final delivery, ensuring quality, compliance, and alignment with WSP’s proposal standards.
• Support strategic opportunities across Quebec and, when required, throughout Canada by collaborating with multidisciplinary teams across multiple regions.
• Manage proposal schedules, milestones, and deliverables while fostering collaboration among technical, operational, and leadership teams.
• Engage technical subject matter experts to gather content and transform complex information into clear, compelling, client-focused proposals.
• Customize resumes, project descriptions, and corporate content to create tailored submissions that resonate with client needs and priorities.
• Support interview preparation through the development of presentations, key messaging, and rehearsal coordination.
• Contribute to continuous improvement initiatives by sharing lessons learned, supporting proposal best practices, and enhancing tools, templates, and processes.

The Skills That Set You Apart

• Minimum of 5 to 7 years of experience in a proposal coordination, proposal specialist, or proposal management role within the architecture, engineering, and construction sector or another professional services environment.
• Demonstrated experience supporting strategic opportunities and complex proposal submissions in collaboration with multidisciplinary teams.
• Bachelor’s degree or an equivalent combination of education and experience.
• Excellent written and verbal communication skills in French; professional working proficiency in English is desirable to collaborate with teams and stakeholders across Canada. Advanced English proficiency is considered an asset.
• Advanced proficiency with Microsoft Office and Adobe Creative Cloud (InDesign and Acrobat), as well as familiarity with customer relationship management (CRM) tools.
• Knowledge of emerging artificial intelligence tools such as Copilot and Claude is considered an asset.
• Knowledge of provincial and federal procurement and proposal processes is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a dynamic environment; flexibility to work occasional additional hours when required.
• Familiarity with APMP, Shipley methodology, or other recognized proposal development frameworks and best practices is considered an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.

Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $80,800 – $107,000
MB & ON: $73,700 – $101,500
NB, NL, NS, PE & QC: $73,000 – $96,900,

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP