Proposal Specialist

ACI Worldwide; Halifax; Hybrid; CAD 70,000 - 100,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau Construction is seeking a Proposal Specialist to join the operational support team. You will translate complex technical details into persuasive RFQ/RFP responses and align content with project objectives.

You will lead bid scheduling, kickoff meetings, and reviews, develop winning themes, collaborate with subject matter experts and designers, and ensure coherence and compliance across all collateral.

Qualifications

• Proven experience managing proposals in construction, engineering and/or architecture.
• Exceptional writing skills with keen attention to detail.
• Experience working with SharePoint and MS Office Suite.
• Ability to manage multiple projects simultaneously with clear timelines.

Responsibilities

• Strategically analyze RFQ/RFP calls and create structured responses tailored to client needs.
• Prepare and manage proposal schedules, responsibility matrices, and compliance lists.
• Organize and lead bid team meetings, kick-offs, coordination meetings, and bid reviews.
• Develop persuasive content that showcases high standards and expertise.
• Ensure content is harmonized, coherent, and compliant with bid requirements.
• Maintain open communication with subject matter experts and bid team members.
• Collaborate with graphic designers to create optimized, visually engaging documentation.

Job description

Ready to build your career? We want to hear from you.

As a Proposal Specialist working in our operational support team at Pomerleau Construction, you will play an integral role in the development of the technical portion of the RFQ/RFP process. Supporting our attainment of large-scale building and infrastructure projects - ranging from $1.5 million to upwards of $1 billion, you will utilize your expertise in translating complex technical details into persuasive narratives and ensuring alignment with project objectives.

What You Will Do :

• Strategically analyze the call for tenders (RFQ/RFP) and create structured responses tailored to individual client needs.
• Prepare and manage proposal schedule, responsibility matrix, and compliance list.
• Organize and lead bid team meetings including kick-offs, coordination meetings, and bid reviews. Strategically identify winning themes and key differentiators.
• Develop persuasive, high-quality content that showcases Pomerleau's high standards and expertise.
• Ensure that all content is well harmonized, coherent and compliant with the bid requirements.
• Proactively maintain open lines of communication with subject matter experts and other bid team members.
• Work collaboratively with our graphic designers to create optimized and visually engaging documentation and collateral including templates and styles, cover pages, tabs, and organizational charts.

This role could be for you if you have :

• Proven experience managing proposals in construction, engineering and/or architecture fields.
• Strong ability to successfully manage multiple projects simultaneously, establishing timelines, priorities, etc.
• Exceptional writing skills with a keen eye for detail.
• Experience working with SharePoint and MS Office Suite.

Additional Assets Include:

• Previous experience working on design-build proposals.
• Fluency in both official languages, written and oral (English and French).

Benefits:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.