Proposal Specialist

Kaizen Lab Inc.; Calgary; On-site; CAD 50,000 - 85,000; Full time

Job summary

An established industry player is seeking a Proposal Specialist to join their dynamic marketing team. This role involves crafting compelling proposals and managing submissions for various projects. The ideal candidate will possess strong writing and graphic design skills, along with a passion for architecture and design. You will collaborate closely with the Director of Business Development to ensure proposals are high-quality, compliant, and aligned with the firm's strategic goals. Join a creative environment that values mentorship, continuous learning, and a commitment to community impact. If you thrive in a collaborative and fast-paced setting, this is the opportunity for you!

Benefits

PATO Days

Competitive compensation

Extended health benefits

Annual profit share

Wellness initiatives

Training & education support

Mentorship and continuous learning

Professional membership reimbursement

Social events

Fun work environment

Qualifications

• 3+ years of experience in architecture, engineering, or design.
• Strong writing, editing, and graphic design skills are essential.
• Ability to manage priorities while ensuring quality.

Responsibilities

• Develop and produce compelling proposal submissions.
• Coordinate contributions from team members for proposals.
• Maintain accurate collateral databases and project profiles.

Skills

Professional writing and editing skills

Graphic design principles

Ability to manage multiple priorities

Understanding of architecture and design

Communication skills

Education

Relevant university degree or college diploma

Tools

Adobe Creative Suite

Microsoft Office Suite

Online collaboration tools

InDesign

Illustrator

Photoshop

Lightroom

Job description

Who We Are

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to the community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

What We Are Seeking

The Proposal Specialist is a creative and innovative member of Zeidler’s national marketing team. Working within Zeidler’s marketing team, and reporting to the Director, Business Development, you collaborate to plan, develop, and produce compelling proposal submissions. In this role, your strong attention to detail and organizational skills help you distill complex submission requirements into a clear set of tasks and responsibilities that you communicate to the pursuit team. With the Director of Business Development, you identify the firm’s strategic brand position and key win themes to guide each proposal response. You are responsible for coordinating the contributions of all team members for the pursuit, and ensuring a clear, unified, and compliant proposal response. By contributing to the firm’s marketing collateral and databases, you continuously support the efforts and efficiency of the team. Duties include:

1. Supporting the Director of Business Development in developing timely, high-quality and competitive proposals in response to RFPs
2. Writing, editing, and proofreading proposal submissions, ensuring compliance with requests, clarity, consistent tone of voice, and brand messaging
3. Clearly communicating responsibilities and deadlines to the wider proposal team
4. Coordinating consultant submissions, customizing project profiles and team information
5. Compiling and designing proposal submission documents using InDesign
6. Coordinating proposal printing and/or delivery
7. Searching assigned bid site(s), identifying potential opportunities for evaluation by the larger team
8. Gathering information to develop and maintain accurate and compelling narratives, project profiles, team CVs, and more.
9. Updating and maintaining current and accurate collateral databases including project and process narratives, team CVs, and more
10. Supporting other initiatives and the larger team, as needed
11. As a member of our team, you are expected to actively adhere to all health and safety policies and procedures established by the company. This includes understanding and following all relevant guidelines, participating in mandatory training sessions, and consistently practicing safe work habits. You are responsible for identifying and reporting potential hazards, contributing to a safe working environment, and ensuring compliance with regulations. Your commitment to maintaining a safe workplace is crucial to the well-being of all employees and the overall success of our operations.

What You Will Bring

1. Relevant university degree or college diploma
2. Strong professional writing and editing skills.
3. Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery
4. Strong understanding of graphic design principles including successful layout and effective typography
5. Familiarity with Adobe Creative Suite, specifically InDesign, Illustrator, Photoshop, and Lightroom, Microsoft Office Suite, and online collaboration tools
6. 3+ years of relevant experience within architecture, engineering, construction, or design related industry
7. Passionate about architecture, design, and city-building
8. Understand the social impact of architecture, design, sustainability, and accessibility with an interest to express these values through written material
9. Ability to work in an open office environment.
10. This position may require the ability to travel as needed. Travel may include visiting client sites, attending meetings, participating in training sessions, and representing the company at industry events

Benefits + Perks

Zeidler believes in a work-life balance and valuing our people with benefits like:

1. PATO Days – enjoy an extra day off on long weekends and holiday closures
2. Competitive compensation
3. Benefits include extended health, dental, health and wellness spending allowance, EFAP, etc.
4. Annual profit share
5. Wellness initiatives
6. Training & education support
7. Mentorship and continuous learning
8. Professional membership reimbursement
9. Social events
10. Fun work environment and great firm culture… and so much more

What to do now

If you are a motivated, creative, and inspired individual who has the ambition to grow and enjoys working in a collaborative, exciting, and fast-paced environment surrounded by challenging opportunities, we would like to hear from you. Please apply here!

Zeidler is committed to equal opportunity for all employees and applicants, and stand by our principles for a diverse, equitable and inclusive workplace. Applications from all qualified candidates are welcome and we encourage applications from, but not limited to visible minorities, peoples with disabilities, racialized peoples, Indigenous peoples, and persons of all sexual orientations and gender identities.

Please let us know by email or by telephone at 403-233-2525 if you require any accommodations throughout the interview process. We will make all reasonable efforts to accommodate.