Proposal Specialist

Entuitive; Calgary; Hybrid; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Proposal Specialist to join their vibrant Business Development Team. This role involves managing the proposal process, ensuring top-quality and compliant responses to RFPs, and collaborating with technical experts to enhance the firm's brand. The ideal candidate will have extensive experience in proposal management, strong writing and editing skills, and the ability to work under tight deadlines. Join a forward-thinking company that values collaboration, creativity, and a commitment to diversity and sustainability in its mission.

Benefits

Flexible working hours

Medical, dental, and vision insurance

Generous parental leave policy

RRSP matching up to 5%

Discretionary profit-sharing plan

Fun social events and team-building activities

Qualifications

• 5+ years of experience in proposal management or business development.
• Proficient in Microsoft Office and Adobe Creative Suite.

Responsibilities

• Manage the proposal process from start to finish.
• Write and edit tailored narratives for proposals.

Skills

Proposal Management

Writing and Editing

Project Management

Client Communication

Attention to Detail

Education

Diploma or Degree in Business, Marketing, or Communications

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Why Entuitive?

We are purpose-led and passion-fueled consulting engineers who design for a sustainable future!

Located across 6 offices, we behave as a single entity - sharing knowledge, successes, and challenges as one. For us, that means the right person will always be placed on the right job, no matter which office they sit in. This allows us to put our clients first and deliver on their needs.

Our mission is that by 2030, Entuitive will reflect the diversity of the societies in which we live and work.

What is the Opportunity?

In the role of Proposal Specialist, you will be part of a vibrant Business Development Team, assisting in the management, production, coordination, and development of proposals and credential packages, that support the firm's growth and strategic efforts. Working closely with Entuitive's Leadership team and technical experts, you will ensure quality and accuracy of materials and messaging across all markets while elevating the firm's brand. Entuitive is seeking a highly motivated Proposal Specialist based in Calgary, Toronto or Ottawa.

What will you do?

• Manage and coordinate the proposal process from start-to-finish to ensure top-quality, competitive, and compliant responses to comprehensive RFPs, RFIs, RFQs, RFSOs and related documents
• Read, analyze, and interpret client documents to identify possible red flags, develop a comprehensive list of deliverables for the submission, identify questions for the client
• Develop a proposal management plan with deliverables, responsibilities, and timelines, and develop templates for the submission as required
• Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed
• Work with the pursuit champions and technical teams to develop win themes and key differentiators
• Write and edit thoughtful, tailored narratives focused on meeting or exceeding the client and/or project's requirements
• Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met
• Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate / participate in review sessions with team members to ensure the integrity of all documents
• Develop visually engaging, creative documents, utilizing visual communication and user experience design principles
• Participate in the development, maintenance, and coordination of content, tools, and templates for ongoing improvement of the proposal management process and improve asset management
• Conduct debriefs with clients and develop lessons learned for the improvement of future proposals
• Stays abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives
• Mentorship of junior staff
• Other duties and responsibilities as may be assigned

Requirements

• Diploma or degree (preferred: Business, Marketing, Communications, Journalism, English)
• Minimum of 5+ years of experience working within a proposal or BD team is required
• Experience working in the Architecture, Construction, or Engineering (AEC) is highly desirable. All other professional service experience will still be considered
• Proficient in Microsoft Office Suite tools including Word and PowerPoint
• Proficiency working with the Adobe Creative Suite, primarily Adobe InDesign, Illustrator and Adobe Acrobat
• Excellent writing, editing, and formatting skills, with an ability to interview, technical subject matter experts to develop written content
• Experience preparing responses to RFP/RFIs, writing and editing technical content, developing win themes and key differentiators, researching internal and external sources for relevant content
• Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail
• Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities
• Good judgement and problem-solving skills with the ability to work in a team environment
• Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties
• Flexible and able to manage competing priorities and multiple tasks
• Ability to work overtime, if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods
• Able to have fun and love their work!
• The willingness to be ENtuitive

Benefits

• Flexible working hours, 37.5-hour work week
• Commitment to staff growth through mentoring and training
• Reimbursement of annual professional membership dues
• Employer paid medical, dental, and vision insurance premiums for employees and their dependents
• Generous parental leave policy
• RRSP matching up to 5%
• Participation in our discretionary profit-sharing plan
• Fun social events and team-building activities

How does collaboration happen?

All positions require in-office presence 3 days a week. Building strong relationships and collaborating internally is important to us! Collaborate virtually for the remainder of the week.

What does the application process look like?

At Entuitive, we value human-centric evaluation and do not use AI for screening or recruitment processes. The selection process may include an initial phone screening with our Talent Acquisition Specialist, followed by in-person interviews and assessments, as needed. Successful candidates will then proceed to reference and background checks before receiving a job offer.

Entuitive will ensure that reasonable accommodations are made to persons with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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