Proposal Manager

DesignAgency; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading design studio in Canada is seeking a Proposal Manager to oversee proposal writing and business development strategies. This mid-senior level role involves collaborating with the executive team and managing multiple projects, with a focus on the hospitality sector. Ideal candidates will have over 7 years of experience and a Bachelor's degree in a relevant field, along with strong communication skills and proficiency in design software.

Qualifications

• 7+ years in proposal writing, business development, marketing, ideally within Design/Architecture.
• Detail-oriented, organized, self-motivated.
• Proven team player supporting creative teams.

Responsibilities

• Writing proposals and coordinating content to respond to RFPs effectively.
• Managing company-wide business development activities, including pipeline coordination and CRM maintenance.
• Supporting transition from proposals to projects, including contract negotiations and compliance.

Skills

Proposal writing

Business development

Marketing

Detail-oriented

Excellent English communication

Education

Bachelor’s degree in Business Administration, Marketing, Communications, or related

Tools

Adobe InDesign

Microsoft Word

Microsoft Excel

Job description

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DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, with clients in over 26 cities across 9 countries. Our success is rooted in excellence and creating unique environments through client-driven narratives. We work directly with leading companies, developers, and hospitality groups, emphasizing leadership, focus, and commitment in great design.

The Proposal Manager reports to the Global Business Development Manager and collaborates with Partners, the VP of Finance and Operations, US Managing Director, Design Directors, and others to fulfill their duties.

Roles & Responsibilities

• Writing proposals and coordinating content to respond to RFPs effectively.
• Collaborating with the Executive Team to develop and implement Business Development strategies for new and existing clients.
• Setting and tracking annual goals for business development growth.
• Managing company-wide business development activities, including pipeline coordination and CRM maintenance.
• Developing RFPs, vetting leads, gathering project scopes, coordinating client calls, and ensuring timely submissions.
• Supporting transition from proposals to projects, including contract negotiations and compliance.
• Maintaining a library of proposals, pitches, case studies, and marketing materials.
• Developing processes and timelines for Business Development collateral and collaborating with relevant teams.
• Coordinating with Marketing and Creative Services for branding and proposal materials.
• Participating in client meetings.

Qualifications

• 7+ years in proposal writing, business development, marketing, ideally within Design/Architecture.
• Bachelor’s degree in Business Administration, Marketing, Communications, or related.
• Proficiency in Adobe InDesign, Microsoft Word & Excel.
• Experience in creating client-facing presentation decks.
• Interest in hotel and hospitality interior design and brand identity.
• Detail-oriented, organized, self-motivated.
• Proven team player supporting creative teams.
• Excellent English communication skills.
• Ability to manage multiple projects within tight deadlines.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Other
• Industry: Design Services