Proposal & Contracts Manager /Gestionnaire de proposition et de contrats, 12 months contract, Canada

Indero (anciennement Innovaderm); Montreal; Remote; CAD 70,000 - 100,000; Full time

Job summary

Indero, a leading CRO specializing in dermatology and rheumatology, is seeking a Proposal and Contract Manager for a 12-18 month contract. This role involves managing proposal development and contract processes in a collaborative environment. Candidates should have a strong background in clinical research, excellent communication skills, and the ability to manage multiple priorities. The position offers remote work options and comprehensive benefits.

Benefits

Flexible work schedule

Comprehensive benefits (medical, dental, vision)

Ongoing training and development

Work from home or hybrid options

Qualifications

• Minimum of 2 years of experience in clinical research.
• Strong command of English grammar and writing skills.
• Experience with RFPs, RFIs, and bid grids.

Responsibilities

• Lead RFP response activities and analyze opportunities.
• Prepare financial estimates and finalize proposal documents.
• Produce submission-ready proposals and provide status updates.

Skills

Communication

Organizational Skills

Detail-oriented

Interpersonal Skills

Multitasking

Education

Bachelor's degree in Science or Business

Master’s degree

Tools

Excel

Word

PowerPoint

Job description

12 - 18 months contract - Canada - Remote

The Proposal and Contract Manager manages all phases of the proposal development process in response to requests for proposals (RFP) from Indero's clients, as well as all contractual aspects of a project lifecycle.

This role will be perfect for you if:

• You have a strong foundation and understanding of clinical research in a global environment.
• You have excellent command of English grammar, spelling, and composition, as well as writing, editing, and oral communication skills.
• You want to use your experience and knowledge of the proposal development process to make an impact in a fast-growing company.
• You are seeking a dynamic and collaborative work environment.

Responsibilities

More specifically, the Proposal and Contract Manager must:

1. Lead the RFP response activities at all stages, including launch meetings, RFI responses, and internal requests for CRO, vendor, and clinical fees.
2. Analyze assigned opportunities based on information from the business development group, synopsis, RFP documentation, and internal data. Prepare initial timelines, assumptions, estimates, and gather final or pending information necessary for proposal completion.
3. Prepare the financial estimate of the proposal using budgeting tools, seek input from subject matter experts, and finalize the proposal budget, timelines, and scope. Complete sponsor-specific bid grids when required.
4. Prepare and finalize proposal documents, consult with the broader BD team for strategy and content, and gather contributions for the proposal document.
5. Prepare startup agreements (SUA) upon project award.
6. Prepare full scope work orders (FSWO) and estimates based on protocol and final scope, obtaining final timelines, assumptions, hours, costs, and clinical fees from the project team.
7. Estimate out-of-scope work throughout the project lifecycle and prepare change orders as needed.
8. Propose improvements to proposal and contract processes and budgeting tools.
9. Produce high-quality, well-structured written products from various sources.
10. Produce submission-ready proposals and agreements.
11. Provide status updates to leadership on timeliness, progress, quality, and major issues or risks.

Requirements

Ideal Profile

Education

• Bachelor's degree in Science or Business in a relevant discipline.
• A Master’s degree is an asset.

Experience

• Minimum of 2 years of successful experience in clinical research within the biotechnology, pharmaceutical, or CRO industry, including CRO operations and financial project management.

Knowledge and Skills

• Experience with RFPs, RFIs, RFQs, bid grids, etc.
• Excellent command of English grammar, spelling, composition, writing, editing, and oral communication.
• Ability to write persuasive narratives, draft error-free, timely proposals, and clearly explain technical requirements.
• Strong mastery of Excel and proficiency in Word and PowerPoint.
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with multitasking abilities.
• Excellent interpersonal skills.
• Good knowledge of Good Clinical Practices and applicable Health Canada and FDA regulations/guidelines.

About the Company

Work Environment

At Indero, you will work with talented and driven colleagues. Our values include collaboration, innovation, reliability, and responsiveness. We offer a stimulating environment and attractive advancement opportunities.

• Flexible work schedule
• Full-time contract
• Comprehensive benefits (medical, dental, vision, vacation, personal days, virtual medical clinic, social activities)
• Work from home or hybrid options
• Ongoing training and development

Work Location

The successful candidate can work remotely from anywhere in Canada or from our Montreal headquarters, in accordance with company policies and public health directives. Occasional visits to Montreal may be required or encouraged.

About Indero

Indero is a CRO specializing in dermatology and rheumatology. Since 2000, it has built a reputation for quality research and exceeding client expectations. Based in Montreal, Indero continues to grow across North America and Europe.

Note

Indero is committed to equitable treatment and equal opportunity for all applicants. Accommodations are available upon request for candidates with disabilities throughout the recruitment process. Only candidates legally authorized to work in Canada will be considered.