Proposal Developer – Renewables (CAN)

Ulteig Engineers, Inc.; Canada; Hybrid; CAD 55,000 - 90,000; Full time

Job summary

Ulteig Engineers, Inc. is seeking a Proposal Developer for Renewables in Canada to drive and manage the proposal process, coordinating pursuit teams and schedules.

You will develop compliant, persuasive content and support estimate development to deliver high-quality responses aligned with client requirements. The role involves collaborating with Sales, Technical Services, Field Services, and Project Management, with a focus on continuous improvement of tools, templates, and workflows to

Qualifications

• Associate or bachelor’s degree required in communications, marketing, project management, engineering, technology, renewable energy, or related field.
• 2-6 years of experience in proposal development, project coordination, project management, technical writing, estimating support, or related work in renewables or infrastructure.
• Strong written and verbal communication, with ability to organize technical information for client-focused proposals.
• Excellent organizational skills to manage deadlines, documents, and stakeholder inputs.
• Ability to work across diverse teams and influence without direct authority.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
• Permanent authorization to work in Canada.

Responsibilities

• Initiate and lead renewables proposal efforts from intake to final submission.
• Review RFPs and client requirements to identify missing information and compliance needs.
• Develop proposal documents, exhibits, and sales materials using templates and brand standards.
• Research, write, edit, and organize proposal content to ensure accuracy and persuasiveness.
• Prepare Proposal Development Plan (PDP), manage assignments and proposal communications.
• Support estimate development by initiating drafts and tracking inputs.
• Coordinate with Sales, Technical Services, Field Services, Project Management, and others.
• Facilitate proposal kickoff and reviews (Pink/Green/Red/Gold) as appropriate.
• Set up and maintain proposal collaboration tools and trackers.
• Manage comments, revisions, approvals, signatures, and final production.
• Coordinate final packaging and delivery per client instructions and deadlines.
• Participate in continuous improvement of proposal workflows and content.
• Collaborate with technical stakeholders to refine scope for proposals.
• Manage subcontractor elements as needed.
• Lead internal opportunity meetings and develop new efficiency tools.

Skills

Strong written and verbal comms

Organizational skills

Cross-functional collaboration

Ambiguity management

Education

Associate or Bachelor's degree in communications, marketing, project management, engineering, technology, renewable energy, or related field

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

Ulteig is seeking qualified candidates for a Proposal Developer - Renewables role in Canada to support the development of high-quality, client-focused technical proposals and project cost estimates within Enterprise Operational Services. This role is responsible for driving and managing the proposal process, coordinating pursuit teams, managing proposal schedules, developing compliant and compelling proposal content, supporting estimate development, and helping ensure proposal responses clearly address client requirements and differentiate Ulteig's services. The Proposal Developer will collaborate closely with Sales, Technical Services, Field Services, Project Management, and other internal stakeholders while contributing to continuous improvement of proposal tools, templates, workflows, and best practices.

What You’ll Do

• Initiate and lead assigned Renewables proposal efforts from intake through final submission, including proposal planning, schedule development, stakeholder coordination, proposal document development, estimate development, color review facilitation, and final production.
• Review RFPs, proposal intake information, and client requirements to identify missing information, compliance needs, scope clarification needs, subcontractor needs, and potential RFI items.
• Develop proposal documents, supporting exhibits, and related sales materials using approved templates, Templafy content libraries, brand standards, and industry best practices.
• Research, analyze, write, edit, and organize proposal content to ensure responses are accurate, persuasive, client-focused, and compliant with solicitation requirements.
• Prepare proposal development plan (PDP), manage assignments, manage communication, and overall development and organization of the proposal response.
• Support estimate development by initiating the estimate draft, identifying required inputs, aligning proposal scope with estimate assumptions, and tracking updates from technical reviewers, estimators, and pursuit teams.
• Partner with Sales, Technical Services, Field Services, Project Management, Legal, Safety, Quality, Procurement, and other stakeholders to gather inputs and drive timely proposal completion.
• Facilitate proposal kickoff, progress, Pink/Green, Red, and Gold review activities, as appropriate for the opportunity type and pursuit strategy.
• Set up and maintain proposal collaboration tools, including Teams folders, group chats, Loop components, RFI logs, review trackers, and proposal schedule reminders.
• Manage proposal comments, revisions, approvals, signatures, and final PDF production to support on‑time, compliant, and high‑quality submissions.
• Coordinate final proposal packaging, electronic submission, and delivery to ensure compliance with all client instructions and deadlines.
• Support proposal closeout by saving final documents, identifying reusable content, communicating content updates, and contributing to lessons learned.
• Participate in continuous improvement efforts related to proposal workflows, tools, templates, standard content, resource libraries, and process documentation.
• Collaborate with technical stakeholders to refine and communicate project scope in a manner that addresses client needs while supporting a clear, compelling, and compliant proposal response.
• Manage/facilitate subcontractor elements of a proposal, as needed.
• Lead internal opportunity-specific meetings (i.e., proposal kickoff and progress meetings).
• Participate in the development of new processes, efficiency tools, and databases at the team and company level.
• No supervisory responsibilities.
• Perform other related duties as assigned.

What We Expect from You

Required Qualifications

• Associate or bachelor’s degree in communications, marketing, project management, engineering, technology, renewable energy, or a related field; or equivalent combination of education and experience.
• 2-6 years of experience in proposal development, project coordination, project management, technical writing, estimating support, engineering support, or related work in Power, Renewables, infrastructure, or consulting environments.
• Strong written and verbal communication skills, including the ability to organize technical information into clear, client‑focused proposal content.
• Strong organizational skills with the ability to manage multiple deadlines, priorities, documents, and stakeholder inputs.
• Ability to work effectively across diverse teams, influence without direct authority, and communicate proactively to keep proposal activities moving forward.
• Comfort working through ambiguity, asking clarifying questions, identifying gaps, and helping determine a practical path forward.
• Ability to manage multiple concurrent pursuits in a fast‑paced, deadline‑driven environment.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have permanent authorization to work in Canada

Preferred Qualifications

• Experience supporting proposals in the renewable energy, power delivery, engineering consulting, utility, EPC, or infrastructure markets.
• Demonstrates strong critical‑thinking and problem‑solving skills, including the ability to assess proposal requirements, identify risks or gaps, and develop practical solutions in collaboration with pursuit teams.
• Familiarity with Shipley color review processes or similar proposal development methodologies.
• Proficient computer skills with experience using CRM systems, Microsoft Loop, Templafy, proposal databases, or