Proposal Administrator

TULLOCH; Ottawa; On-site; CAD 39,000 - 52,000; Full time

Benefits offered by this job

Competitive salary & benefits

Flexible working hours

Mentorship programs

Scholarships for family members

Community involvement events

Company pension plan

Job summary

TULLOCH in Ottawa, ON is seeking a Proposal Administrator to coordinate proposals and handle office administration. You’ll assemble executive summaries, CVs, qualifications, and other sections, track timelines, and ensure RFP compliance and quality control.

The role requires strong English communication, 2+ years in proposal writing, and proficiency with MS Office, Adobe InDesign/Photoshop, and SharePoint. A valid driver’s licence is preferred.

Qualifications

• 2+ years of experience in proposal writing.
• Excellent English communication skills (written and oral).
• Experience in an engineering/consulting firm is a plus.

Responsibilities

• Coordinate proposal content from multiple disciplines and work groups.
• Create proposal outlines and sections (executive summaries, project descriptions, CVs, qualifications).
• Add proposal timelines into Project Manager calendars.
• Facilitate reviews and contributions from involved groups.
• Ensure RFP compliance and quality control of final documents.
• Ensure consistent editing and formatting of final documents.
• Assist with managing proposal databases, files, and systems.
• Keep accurate records on proposals in progress, including submissions, wins and losses.

Skills

Proposal writing experience

English communication skills

Multitasking and deadlines

Independent work capability

Office Administration education (post‑

Education

Post-secondary education in Office Administration or related program

Tools

MS Office

Adobe Creative Suite (InDesign/Photoshop)

SharePoint Online

Job description

Come Join Us!

“We want to build an organization where everyone loves their job and their leaders care for them.”

Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.

Based in Ottawa, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office administration. This is a new position and the wage range is $28.00 - $37.50 hourly.

What You’ll Do:

• Participate in proposal meetings to coordinate the inclusion of information from various disciplines and work groups
• Create proposal outlines and compose various proposal sections, including executive summaries, project descriptions, qualification summaries, CVs, and all other documents as required
• Add proposal timelines and key dates into Project Manager calendars
• Facilitate reviews and contributions from all involved work groups
• Ensure RFP compliance and complete quality control on final documents
• Ensure consistent editing and formatting of final documents
• Assist with managing, monitoring, and maintaining the proposal database, files, and systems
• Keep accurate records on proposals in progress, including submitted proposals, project wins, and proposal losses

Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.

What You Should Bring:

The ideal candidate will have a post‑secondary education in Office Administration or a related program. Additionally, you should have:

• 2+ years of experience in proposal writing (previous experience working in an engineering consulting firm would be considered an asset)
• Ability to effectively multitask and handle shifting priorities within a fast-paced, demanding, and deadline‑orientated environment
• Excellent English language communication skills (both written and oral) with keen attention to detail and the ability to proofread and edit material
• Ability to generate and integrate graphics as required
• Advanced computer skills, including proficiency in MS Office, Adobe Creative Suite (including InDesign and Photoshop), and Sharepoint Online
• Strong interpersonal and critical thinking skills
• Unwavering commitment to health and safety in the workplace
• Valid Class G driver’s licence

Who You Are:

• You are organized, efficient, and detail-oriented, and can coordinate workflow, assess priorities, and meet deadlines
• You have proven customer service skills to deal effectively with clients
• You are always keen to try something new
• You work hard until the job is done
• You are trusted with the freedom and responsibility to work independently while contributing to overall team success

What We Offer You:

TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company:

• Competitive salary, benefits plan, and company pension plan
• A fantastic culture, team, and energetic work environment
• Social activities, company sponsored events, and opportunities to give back to our local community
• Flexible working hours
• Coaching and mentoring programs
• Scholarship programs for family members

TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.