Property Administrator, Commercial (Vancouver, BC)

Anthem Properties Group; Vancouver; On-site; CAD 60,000 - 68,000; Full time

Benefits offered by this job

Unlimited career growth opportunities

Mentorship from the ‘best in the biz’

Annual salary reviews and performance

Job summary

Anthem Properties Group in Vancouver seeks a property administrator to act as the main contact for tenant inquiries and maintenance, manage AR/AP, and keep tenants informed with timely notices.

You will input invoices into ERP, enter purchase orders, support rent collections, and collaborate with the PM and accounting team to ensure accurate postings and strong tenant relations. This role offers growth opportunities and a robust benefits plan.

Qualifications

• Minimum of 2 years’ experience as a property administrator with AR and AP experience.
• 1) Excellent communication skills, both oral and written.
• 2) Excellent organizational skills.
• 3) Strong knowledge of MS Office, Excel and Yardi.
• 4) A knack for fostering positive relationships with tenants.
• 5) Keen eye for detail and are known for your flexibility and ability to juggle multiple tasks with ease.
• 6) Strong work ethic and are an independent self-starter who thrives in fast-paced environments.

Responsibilities

• Act as the main point of contact for tenant inquiries and maintenance requests
• Enter purchase orders into ERP system
• Input invoices into the ERP system and ensure expenses are posted in the GL
• Follow-up on tenant rental payments and assist with rent collections
• Disburse tenant invoices and respond to inquiries
• Collect tenant insurance certificates and ensure lease compliance
• Prepare Tenant Notices and assist with move-ins/move-outs
• Follow-up on tenant sales reports and disburse percentage rent invoices
• Liaise with third-party service contractors and assist with tendering contracts
• Assist in annual operating and capital budgets preparation
• Maintain utility tracking and other operational reporting
• Miscellaneous other duties as assigned

Skills

Excellent communication

Excellent organizational skills

AR and AP experience

Tenant relations

Attention to detail

Independent self-starter

Fast-paced environments

Strong work ethic

Multitasking

Tools

MS Office

Excel

Yardi

Job description

An innovative thinker. Energetic. Flexible (not just from yoga). Someone who works from yes! Are these words that others use to describe you? If so, we’re looking for you.

You will

• Act as the main point of contact for tenant inquiries and maintenance requests
• Establish strong relationships with tenants and provide a proactive, exemplary level of service
• Input invoices into the ERP system and ensure expenses are accurately posted in the GL
• Enter purchase orders into ERP system
• Follow-up on tenant rental payments and assist the PM as required with rent collections. Disburse tenant invoices and respond to inquiries
• Collect tenant insurance certificates and ensure compliance to tenants’ leases
• Prepare Tenant Notices
• Assist the PM with tenant move-ins and tenant move-outs and sending out the necessary correspondence.
• Follow-up on tenant sales reports and disburse percentage rent invoices
• Liaise with third-party service contractors/trades as required and assist PM with tendering contracts.
• Assist the PM with annual operating and capital budgets preparation as required
• Work collaboratively with other team members in leasing, asset management, construction, accounting, and development and all other stakeholders
• Maintain utility tracking and other operational reporting as required through portals
• Miscellaneous other duties as assigned

You have

• Minimum of 2 years’ experience as a property administrator with AR and AP experience
• Excellent communication skills, both oral and written
• Excellent organizational skills
• Strong knowledge of MS Office, Excel and Yardi
• A knack for fostering positive relationships with tenants
• Keen eye for detail and are known for your flexibility and ability to juggle multiple tasks with ease
• Strong work ethic and are an independent self-starter who thrives in fast-paced environments

We have

• Great, diverse, authentic people!
• Unlimited career growth opportunities
• Mentorship from the ‘best in the biz’
• Corporate Giving Strategy supporting community development
• Annual salary reviews and performance bonuses
• A robust Benefit Plan and Employee Assistance Program
• Educational Assistance Program

Pay range: $60,000 to $68,000, dependent on experience

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America. Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.

We own, co‑own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.