Property Admin & Guest Services Coordinator

quadreal; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group is seeking a Receptionist/Administrative Assistant at Oakridge Park in Vancouver. You will support the General Manager, Property Manager, and Operations Manager, ensuring smooth office operations and excellent guest and tenant service.

Responsibilities include answering calls, greeting visitors, coordinating mail, and managing purchasing, accounts payable/receivable in Yardi, and preparing reports. A positive, customer-first attitude and 60 wpm typing are essential.

Qualifications

• High School diploma supplemented with post-secondary courses.
• 2+ years related experience.
• Ability to prioritize workload and handle competing priorities and deadlines.
• Positive and friendly “Customer First” attitude.
• Experience in real estate operations is an asset.
• Minimum typing speed of 60 wpm with accuracy in spelling, punctuation and grammar.
• Attention to detail and problem solving skills.
• Strong oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships.

Responsibilities

• Cover Reception Area ensuring it is always staffed.
• Receive and direct incoming calls and guests.
• Coordinate mailings, couriers, and deliveries.
• Maintain office supplies and organize records.
• Enter purchase orders and process invoices in Yardi as needed.
• Support rent collection and AR reporting. Prepare monthly tenant sales reports.
• Prepare and distribute correspondence and maintain contact lists.
• Assist management with various administrative tasks and OH&S records.

Skills

Customer focus

Phone etiquette

Organizational skills

Word/Excel proficiency

Education

High School diploma + post-secondary courses

Tools

Word

Excel

Job description

QuadReal Property Group is seeking a Receptionist/Administrative Assistant at Oakridge Park in Vancouver. You will support the General Manager, Property Manager, and Operations Manager, ensuring smooth office operations and excellent guest and tenant service.

Responsibilities include answering calls, greeting visitors, coordinating mail, and managing purchasing, accounts payable/receivable in Yardi, and preparing reports. A positive, customer-first attitude and 60 wpm typing are essential.