Project/Service Coordinator

Qualus; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading power solutions firm in Vancouver is seeking a Project Service Coordinator responsible for managing project logistics and supporting project managers. Candidates should have a degree in Finance, Accounting, or Business Administration and at least 2 years of relevant experience. Proficiency in Microsoft Project and other ERP tools is crucial. The role includes invoicing and maintaining project timelines, making strong organizational and communication skills essential. The company offers comprehensive benefits and a collaborative environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) match

Flexible Spending Accounts

Parental Leave

Paid time off

Holidays

Qualifications

• Minimum of 2 years of experience with a Bachelor's degree, or 4 years with an Associate's degree, or 6 years without a degree.
• Experience in project management or operations management.
• Strong ability to manage and analyze data.

Responsibilities

• Coordinates project materials and logistics.
• Supports Project Managers with project scope and budget monitoring.
• Manages invoicing and customer billing.

Skills

Project coordination

Financial management

Communication skills

Conflict management

Risk management

Education

Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree

Associates degree

High school diploma

Tools

Microsoft Project

Primavera

Deltek

MS Office (Word, Excel, Outlook)

Job description

Position Overview

Power your future with Qualus as a Project Service Coordinator! The Project Service Coordinator is responsible for the overall, coordination of various activities to ensure the successful completion of operational projects. This includes coordination of subcontractors and project materials/logistics. The Project Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects.

Responsibilities

• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enter Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Process customer PO’s as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Perform other duties as assigned

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR Associates degree; minimum of 4 years of experience OR High school diploma; minimum of 6 years of experience
• Experience in Project coordination, budget/accounting coordination, financial management, tracking & analysis, analysis and application of operational reports
• Experience in project management and/or operations management, or related industry experience
• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
• Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data
• Knowledge of both theoretical and practical aspects of project management
• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations
• Experience with conflict management, risk management and change management

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The expected compensation range for this position is based upon several factors, including but not limited to education, qualifications, prior relevant work experience and work location.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,800 professionals, with offices throughout the U.S. and Canada.

EEO

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affiantive Action Policy Statement, click here.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email [e-mail].