Project Manager, Coordinator

Riada Sales Inc.; Burnaby; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Extended health benefits

Dental benefits

Vision benefits

Profit-sharing program

3 weeks vacation

Holiday shutdown

Job summary

Riada Sales Inc. in Burnaby, BC seeks a highly organized Project Manager to support mechanical projects from award through delivery and close-out.

You will coordinate equipment orders, manage timelines, and communicate with contractors, engineers, and manufacturers to ensure accurate documentation and smooth execution. Ideal candidates have 0-3+ years in project coordination or mechanical construction, strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Post-secondary education in engineering, construction management, or a related field.
• 0-3+ years of experience in project coordination, project management, or mechanical construction.

Responsibilities

• Coordinate equipment orders and timelines.
• Review project handoff and scope.
• Develop schedules and milestones.
• Monitor progress and risks.
• Support change orders and billing.

Skills

Highly organized

Proactive

Strong communication

Detail-oriented

Ownership

Collaborative

Education

Engineering/Construction mgmt

Tools

Microsoft Office

Job description

Sales Full Time Burnaby, BC $60,000 - $70,000 CAD per year

Riada has been a trusted partner to mechanical contractors, engineers, and building owners across Western Canada for over 30 years. We represent some of the most respected manufacturers in HVAC, pumps, and hydronics, and our reputation is built entirely on the knowledge, reliability, and relationships of our people. Our team provides technical sales, application support, and parts and service for a curated portfolio of HVAC, pump, and hydronic equipment manufacturers. We are not a distributor, we are a trusted technical partner, and that distinction matters in everything we do.

Overview

We are seeking a highly organized and proactive Project Manager to support projects after they have been awarded, ensuring smooth execution from order through delivery and close-out.

This role focuses on coordinating equipment orders, managing timelines, supporting contractors, and ensuring all project documentation and communication is handled accurately and efficiently. You will work closely with contractors, engineers, manufacturers, and Riada’s internal team to manage multiple active projects.

Success in this role requires strong organization, communication, and the ability to manage competing priorities in a fast-paced environment. This is not a traditional construction site management role. Instead, you will coordinate and manage the mechanical equipment scope, ensuring the right equipment is selected, delivered, and supported throughout the project lifecycle.

Duties

Project Execution & Coordination

• Manage projects from award through delivery, installation support, and close-out
• Receive and review project handoff from the Estimating team, ensuring full understanding of scope, assumptions, and pricing
• Develop and track project schedules, equipment lead times, and key milestones
• Coordinate production, shipping, and logistics with manufacturers and suppliers
• Monitor project progress and proactively address risks, delays, or issues

Client & Partner Communication

• Serve as the primary point of contact for contractors, engineers, and manufacturers
• Provide clear and timely updates on project status, schedules, and delivery timelines
• Lead coordination calls and support issue resolution
• Build strong working relationships with external partners

Procurement & Order Management

• Review and validate project scope, equipment selection, and pricing at project start
• Issue purchase orders and manage supplier commitments
• Track order changes, revisions, and change orders
• Ensure all equipment orders align with project specifications and requirements

Documentation & Project Tracking

• Prepare and manage submittals, shop drawings, and O&M manuals
• Maintain organized and accurate project files for all active projects
• Ensure all project decisions, changes, and key communications are clearly documented for future reference
• Manage project close-out documentation and handover
• Track project costs, margins, and manufacturer invoices
• Identify and communicate risks related to budget, scope, or timing
• Support change order identification and pricing in collaboration with the sales team
• Ensure accurate and timely billing support
• Evaluate project decisions with a strong financial lens, ensuring costs, changes, and risks are managed to protect margins and avoid unnecessary erosion of project profitability

Technical Coordination & Support

• Coordinate with manufacturers and engineering teams to resolve technical issues
• Support contractors during installation and commissioning phases
• Provide product guidance and clarification as needed
• Attend site visits when required to support project success

Process & Continuous Improvement

• Improve project management processes, tools, and workflows
• Support development of standardized project tracking and reporting
• Identify opportunities to improve efficiency, communication, and execution
• Contribute to building a scalable and structured project delivery function

Requirements

• Post-secondary education in engineering, construction management, or a related field (or equivalent experience)
• 0-3+ years of experience in project coordination, project management, or mechanical construction
• Strong understanding of construction timelines and project delivery processes
• Ability to read and interpret mechanical drawings and specifications
• Strong organizational and time management skills
• Proficiency in Microsoft Office and document management tools
• Valid Class 5 Driver’s License (BC)

Key Attributes

• Highly organized and able to manage multiple projects simultaneously
• Strong communicator with both technical and non-technical stakeholders
• Proactive and solutions-oriented
• Takes ownership and accountability for project outcomes
• Detail-oriented with strong documentation discipline
• Collaborative and team-focused
• Competitive salary based on experience
• Extended health, dental, and vision benefits
• Profit-sharing program for eligible employees[KT1]
• 3 weeks of vacation annually, plus annual holiday shutdown
• Exposure to a wide range of commercial and institutional mechanical projects
• Direct collaboration with experienced technical sales and engineering professionals
• Opportunity to be part of a growing, high-performing team

Riada Sales is committed to building a diverse and inclusive workplace and is proud to be an equal opportunity employer. We welcome applications from all qualified individuals and do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or any other protected status.

If you require accommodation at any stage of the hiring process or during employment, please let us know and we will work with you to meet your needs.