Project Manager - Contractor Coordination & Administration

Raise; Fort St. John, Terrace, Prince George; On-site; CAD 66,000 - 94,000; Full time

Job summary

Raise is seeking a Project Manager for Contractor Coordination & Administration to act as the liaison among contractors, engineering, asset management, project management, and operations in the North region (Fort St. John, Terrace or Prince George, BC).

The role supports maintenance, project activities, and documentation control with a focus on accurate reporting and compliance. The ideal candidate has 7+ years in utility/industrial environments, strong coordination skills, and proficiency with

Qualifications

• Minimum 7 years of progressively responsible experience in utility, industrial, power generation, transmission, construction, maintenance, project delivery, or asset management environments.
• Experience coordinating and overseeing contractor activities, contract administration, construction activities, maintenance programs, or capital project execution.
• Experience interpreting engineering drawings, technical specifications, maintenance records, and project documentation.
• Experience coordinating work between contractors, operations, engineering, maintenance, and project stakeholders.
• Experience with work management systems, maintenance planning processes, or asset management programs.
• Experience reviewing contractor invoices, validating completed work, and supporting budget or cost-control processes.
• Experience supporting project documentation, turnover packages, records management, and regulatory compliance requirements

Responsibilities

• Coordinate contractor schedules and site access activities.
• Maintain contractor activity logs and weekly progress reporting.
• Verify receipt of maintenance records, inspection reports, and supporting documentation.
• Track contractor findings, deficiencies, and corrective action follow-up.
• Serve as an administrative liaison between contractors and operational staff.
• Review contractor invoices for completeness and supporting documentation.
• Validate work-order references and supporting work records.
• Track invoice approval status and outstanding requirements.
• Support cost allocation reviews and reporting.
• Maintain records supporting invoice approvals and audits.
• Track open work orders, notifications, and corrective actions.
• Monitor technical completion requirements and administrative dependencies.
• Assist operational staff with work-order closeout activities.
• Generate backlog and aging reports.
• Support maintenance documentation uploads and records retention.
• Maintain tracking systems for engineering drawings and project documentation.
• Coordinate issuance, return, review, and filing of drawing packages.
• Track record-issue drawings and project turnover documentation.
• Maintain organized engineering and operational records.
• Ensure documentation is stored and managed according to established standards.
• Maintain project tracking logs and status reports.
• Monitor project documentation and closeout requirements.
• Coordinate administrative activities between project teams, contractors, and station staff.
• Track outstanding deliverables and follow-up actions.
• Support project record management and knowledge retention.
• Assist with administrative aspects of NERC compliance programs.
• Maintain training records and compliance tracking documentation.
• Support secure laptop, removable media, and access-management activities.
• Maintain procedural documentation and compliance records.
• Support audit preparation and documentation retrieval.
• Coordinate receipt and tracking of materials and equipment deliveries.
• Maintain records of shipment locations and material ownership.
• Serve as a point of contact for delivery and logistics inquiries.
• Coordinate material receipt activities with contractors and project teams.
• Maintain visibility into project material staging and storage locations.
• Develop and maintain standardized reports and dashboards.
• Monitor workload metrics, contractor activity, and administrative performance indicators.
• Identify opportunities for process improvements and efficiencies.
• Promote consistent documentation and reporting standards across all supported locations.

Skills

Contractor coordination

Project coordination

Documentation control

MS Office

Facilities coordination

Electrical utility knowledge

Education

Bachelor's degree in Electrical Engineering

Diploma in Electrical Engineering Technology

P.Eng./C.E.T. designation (preferred)

Tools

SAP

Microsoft Office suite

Job description

Project Manager - Contractor Coordination & Administration

• Pay Rate: $57.92/hour, depending on experience
• Contract Length: 1 Year
• Location: North region - Fort St John, Terrace or Prince George, British Columbia (any of these locations)

Raise is currently hiring a Project Manager - Contractor Coordination & Administration on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in Canada

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The successful candidate will possess sufficient technical knowledge and operational understanding to act as the primary liaison between contractors, engineering/asset management, project management and operations. The incumbent must be capable of understanding technical work scopes, reviewing contractor deliverables, coordinating maintenance and project activities, identifying issues requiring escalation, and ensuring contractor work is executed in accordance with company standards and operational requirements.

Responsibilities

• Contractor Coordination & Administration
• Coordinate contractor schedules and site access activities.
• Maintain contractor activity logs and weekly progress reporting.
• Verify receipt of maintenance records, inspection reports, and supporting documentation.
• Track contractor findings, deficiencies, and corrective action follow-up.
• Serve as an administrative liaison between contractors and operational staff.
• Invoice & Financial Administration
• Review contractor invoices for completeness and supporting documentation.
• Validate work-order references and supporting work records.
• Track invoice approval status and outstanding requirements.
• Support cost allocation reviews and reporting.
• Maintain records supporting invoice approvals and audits.
• Work Order & SAP Administration
• Track open work orders, notifications, and corrective actions.
• Monitor technical completion requirements and administrative dependencies.
• Assist operational staff with work-order closeout activities.
• Generate backlog and aging reports.
• Support maintenance documentation uploads and records retention.
• Documentation & Drawing Control
• Maintain tracking systems for engineering drawings and project documentation.
• Coordinate issuance, return, review, and filing of drawing packages.
• Track record-issue drawings and project turnover documentation.
• Maintain organized engineering and operational records.
• Ensure documentation is stored and managed according to established standards.
• Project Support & Coordination
• Maintain project tracking logs and status reports.
• Monitor project documentation and closeout requirements.
• Coordinate administrative activities between project teams, contractors, and station staff.
• Track outstanding deliverables and follow-up actions.
• Support project record management and knowledge retention.
• Compliance & Training Support
• Assist with administrative aspects of NERC compliance programs.
• Maintain training records and compliance tracking documentation.
• Support secure laptop, removable media, and access-management activities.
• Maintain procedural documentation and compliance records.
• Support audit preparation and documentation retrieval.
• Material & Logistics Coordination
• Coordinate receipt and tracking of materials and equipment deliveries.
• Maintain records of shipment locations and material ownership.
• Serve as a point of contact for delivery and logistics inquiries.
• Coordinate material receipt activities with contractors and project teams.
• Maintain visibility into project material staging and storage locations.
• Reporting & Process Improvement
• Develop and maintain standardized reports and dashboards.
• Monitor workload metrics, contractor activity, and administrative performance indicators.
• Identify opportunities for process improvements and efficiencies.
• Promote consistent documentation and reporting standards across all supported locations.

Qualifications

• Minimum 7 years of progressively responsible experience in utility, industrial, power generation, transmission, construction, maintenance, project delivery, or asset management environments.
• Demonstrated experience coordinating and overseeing contractor activities, contract administration, construction activities, maintenance programs, or capital project execution.
• Experience interpreting engineering drawings, technical specifications, maintenance records, and project documentation.
• Experience coordinating work between contractors, operations, engineering, maintenance, and project stakeholders.
• Experience with work management systems, maintenance planning processes, or asset management programs.
• Experience reviewing contractor invoices, validating completed work, and supporting budget or cost-control processes.
• Experience supporting project documentation, turnover packages, records management, and regulatory compliance requirements
• Technical Knowledge and Skills
• Working knowledge of utility, industrial, or construction practices, including contractor management, maintenance execution, and project coordination.
• Ability to understand technical work scopes and evaluate contractor documentation, work progress, schedule impacts, and completion requirements.
• Demonstrated understanding of engineering drawings, specifications, record drawings, and document control processes.
• Proficiency with SAP
• Proficiency with Microsoft Office applications including Excel, Word, Outlook, Teams, and SharePoint.
• Experience developing reports, dashboards, performance metrics, and process improvements.
• Preferred Qualifications
• Experience within the electric utility industry, including generation, transmission, substations, or system operations.
• Experience supporting NERC compliance programs, regulatory audits, or operational compliance requirements.
• Experience managing multiple contractors and technical projects across geographically dispersed work locations.
• Competencies
• Strong leadership, coordination, and stakeholder management skills.
• Ability to establish effective working relationships with contractors, operational personnel, engineers, project managers, and operations.
• Strong organizational, analytical, and problem-solving abilities.
• Demonstrated ability to manage multiple priorities while maintaining a high degree of accuracy and accountability.
• Ability to work independently and exercise sound technical and administrative judgment.
• Education and Certifications
• Bachelor's degree in Engineering (Electrical) or
• Diploma in Engineering Technology (Electrical) and significant relevant experience.
• Preferred Professional Engineer (P.Eng.) designation. Certified Engineering Technologist (C.E.T.) designation.

Additional Information

Every contractor must supply their own Windows 11 Laptop computer for the duration of the assignment.

Every contractor must supply their own “Smart Phone”.This is needed to gain access to the Organizations network.

Looking for meaningful work? We can help!

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at [phone] or [e-mail].