Project Lead, FT

Dixon Hall; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

Dixon Hall in Toronto, Ontario is seeking a Project Lead in the Real Estate and Property Management department. You will oversee administrative and project coordination for the Real Estate portfolio, including planning, scheduling, budgeting, and funding access for multiple projects.

You will work closely with the Real Estate and Property Management team to ensure procurement, documentation, and reporting are completed on time, within budget, and in compliance with regulations.

Qualifications

• Post-secondary degree in project management, design, construction, or related field.
• Minimum three years as a Project Coordinator or equivalent with construction project exposure.
• CAPM or PMP certification preferred.
• Excellent organizational and time-management skills with deadlines.

Responsibilities

• Manage project lifecycles from start to finish, defining objectives, goals, and timelines.
• Track progress, identify issues, and communicate with stakeholders to resolve them.
• Oversee project budgets, forecast costs, and ensure alignment with approved budgets.
• Ensure timely delivery of tasks, deliverables, and project materials.
• Document and update project records using project management tools.
• Prepare status reports highlighting milestones, budgets, and deviations.
• Coordinate resources (internal and external) for successful execution.
• Foster effective communication with stakeholders regarding project status.
• Identify risks and mitigate blockers to project completion.
• Assist with grant funding applications and other funding sources.
• Monitor contracts and manage extensions, close-outs, or renewals.

Skills

Project coordination

Budget management

Scheduling

Risk management

Stakeholder communication

Documentation & compliance

Presentation & reporting

Team collaboration

Education

Post-secondary degree in project management, design, construction, or related field

Tools

Microsoft Project

SharePoint

Excel

Outlook

Word

PowerPoint

Job description

Employment Type: Full-time, Permanent

Department: Real Estate and Property Management

Union: Excluded

Salary Range- $55,000-$65,000 (CAD)

File #: 26-REPM-05

Posting Date: October 21, 2026

Posting Close: October 31, 2026

Position Summary

Reporting to the Director, Real Estate and Property Management, the Project Lead is responsible for administrative and project coordination for the Real Estate portfolio. Responsibilities include, but are not limited to planning, monitoring and documenting tasks throughout various projects, maintaining different project schedules and budgets, and accessing funding for projects. This position works closely with the Real Estate and Property Management team.
Projects include Real Estate development as well as capital asset projects in the Property Management division.

Duties and Responsibilities

• Manage project lifecycles of various key projects from start to finish, such as defining project objectives, setting goals and timelines, and resolving problems as they arise.
• Track project progress, identify potential issues, and proactively communicate with stakeholders to resolve them.
• Manage the project budget, including tracking expenses, forecasting costs and ensuring the project stays within allotted budget with support from the Finance Manager.
• Ensure all tasks, deliverables, and project materials within the scope of the project outline are delivered promptly.
• Document and update project records and files, ensuring easy accessibility and compliance, using various project management tools.
• Prepare project and documentation status reports, highlighting key milestones, budget updates, and any deviations from the plan.
• Coordinate availability and the procurement of internal and external resources necessary for successful project execution.
• Foster effective communication with internal/external stakeholders relating to project status.
• Identify potential risks and strategically eliminating any blockers or potential risks relating to project execution.
• Assist with preparation of funding applications for grants and other sources.
• Monitor contracts, and moving forward with extension, close-out, or renewal of contracts.
• Other duties as required.

Position Qualifications

• Post-secondary degree with educational experience in project management, design, construction, or a related field
• A minimum of three (3) years working as a Project Coordinator or equivalent role; experience with construction projects is an asset.
• Project management certification like CAPM or PMP is preferred.
• Excellent organizational and time management skills with the ability to prioritize and meet deadlines.
• Ability to present reports, data, and results in a professional manner.
• Experience managing documentation and client records in an organization database and ensuring compliance with regulations, legal and ethical standards.
• Excellent computer skills including proficiency in Microsoft Office, including SharePoint, Outlook, Word and Excel. Microsoft Project experience is preferred.
• Must be qualified to work in Canada legally for the employer.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.