Project Manager

University of Toronto; Toronto; Hybrid; CAD 103,000 - 132,000; Full time

Job summary

University of Toronto Scarborough is seeking an experienced Project Manager to lead IT and digital transformation initiatives within Information & Instructional Technology Services (IITS). Working under the Senior Manager, you will oversee projects from concept to completion, coordinating scope, schedule, budget, and stakeholder communication.

This role is hybrid, ending in April 2028, and requires PMP or equivalent certification along with 5+ years of IT project management experience;

Qualifications

• Bachelor’s degree plus PMP certification or equivalent project management certification/training.
• 5+ years experience managing complex IT projects and related initiatives.
• Experience applying waterfall and agile methodologies for project development.
• Experience developing project plans, reports, and communications/marketing materials.
• Extensive understanding of project and program management principles and techniques.
• Advanced proficiency with MS Project, Excel, PowerPoint and cloud-based PPM tools.
• Intermediate proficiency with MS Office 365, including MS Teams and SharePoint.
• Strong communication, interpersonal, organizational and problem-solving skills.
• Self-starter with experience managing multiple projects in a multi-stakeholder environment.
• Ability to analyze and synthesize information from multiple sources and provide recommendations.
• Ability to develop and maintain relationships with executive stakeholders.
• Relentless accuracy and attention to detail.
• Tactful, discreet, with ability to maintain confidentiality and sound judgment.
• Strong time management and ability to meet deadlines under pressure.
• Ability to handle ambiguity and collaborate across areas to achieve objectives.
• Commitment to ongoing learning and equity/diversity inclusion.

Responsibilities

• Leading and planning IT project delivery across capital construction tech, business process, and web development projects.
• Determine KPIs to measure success and advise on cost feasibility.
• Develop charters, scope, resources, and schedules for projects.
• Coordinate with internal/external contacts for purchasing and procurement.
• Prepare detailed risk analyses and review change notices.
• Liaise with stakeholders to ensure budgets, deadlines, standards, and scope are met.

Education

Bachelor's degree

Tools

MS Project

Excel

PowerPoint

SharePoint

MS Teams

Cloud-based PPM tools

Job description

Select how often (in days) to receive an alert:

Job Details

Date Posted: 08/20/2026

Req ID: 49930

Faculty/Division: UofT Scarborough

Department: UTSC:Info & Instructional Tech Services

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00044090

Existing Vacancy: Yes

Description

About us

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Information & Instructional Technology Services (IITS) provides the technological vision and leadership for the development and implementation of information systems, processes, and associated technology to support the University of Toronto Scarborough Campus' academic mission and administrative operation. IITS works closely with faculty, staff, and student groups to provide timely, top-quality service and technological solutions across the University of Toronto Scarborough community. Discover a campus filled with energy, culture and world changing ideas and facilities. A place where diversity fuels innovation.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity

Under the general direction of the Senior Manager, Business Transformation & Program Management, and in close consultation with clients, the Project Manager is the primary point of contact for assigned IT or strategic projects. The Project Manager is responsible for overall implementation of projects from concept to completion and for all aspects during the different phases of the project. This includes complex requirements analysis, design, implementation, testing, deployment, and closure. The Project Manager will apply project management fundamentals and best practices to structure projects for success by managing scope, quality, budget, risk, issues, vendors, teams, and stakeholder relationships. Common tasks may involve coordinating resources, engaging stakeholders, establishing milestones, assigning responsibilities, monitoring, summarizing, and communicating the project status. The Project Manager also manages changes in project scope, identifies potential risks and devises contingency plans while adhering to overarching goals of keeping the project on time and on budget within the agreed upon scope.

The Project Manager will participate in establishing and strengthening best practices, templates, tools, and partnerships to expand and mature these capabilities for the University of Toronto Scarborough. In so doing, the Project Manager will research best practices within and outside the organization and establish benchmark data and use continuous process improvement disciplines to achieve results. The Project Manager will champion project governance by ensuring projects go through all the required steps including client communication and signoff, are accurately and fully documented, and ultimately achieve the set-out business objectives.

Your responsibilities will include

• Leading and planning the delivery of IT projects across capital construction technology projects; business process improvement and digital transformation initiatives; and web application development projects
• Determining key performance indicators to measure success
• Advising on cost, feasibility and impact of different implementation solutions
• Developing charter, scope, resources, and schedule for project(s)
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Preparing detailed analysis on complex risk assessments
• Reviewing and approving contemplated change notices, change order and recommending options
• Liaising with all stakeholders to ensure budget, deadlines, standards, and scope are met

Essential Qualifications

• Bachelor’s degree plus a completed Project Manager Professional (PMP) certification or equivalent Project Management certification/training.
• Minimum five (5) years of related direct experience in managing complex projects, including all aspects of process development and execution; this should include at least 2 years of experience managing Information Technology projects.
• Demonstrated experience in applying waterfall and agile methodologies for project development and/or implementation.
• Experience developing project plans, reports, and communications and marketing materials.
• Extensive understanding of project and program management principles, methods and techniques.
• Advanced proficiency with MS Project, Excel, PowerPoint and cloud-based Project and Portfolio Management tools.
• Intermediate proficiency with MS Office 365, including MS Teams and SharePoint.
• Superior communication, interpersonal, organizational and problem-solving skills.
• Strong oral presentation and facilitation skills.
• Self-starter with proven experience managing multiple projects in a multi-stakeholder environment.
• Ability to analyze and synthesize information from multiple sources and provide recommendations.
• Ability to develop and maintain effective relationships with executive level stakeholders.
• Relentless accuracy and attention to detail.
• Tactful, discrete, with the ability to maintain confidentiality and sound judgment.
• Strong time management skills with the ability to work well under pressure and meet competing priorities and deadlines.
• Ability to deal with ambiguity and collaborate across multiple areas to achieve common business objectives.
• Applicants are expected to show a clear inclination to keep technical skills up-to-date and relevant and an ability to learn quickly from reference manuals and on-line help facilities.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential)

• Certifications related to business analysis, process improvement, change management and Lean principles would be considered an asset.
• Knowledge of PHIPA, HIPAA, AODA guidelines.
• Experience with data analysis and data modeling, business process analysis, writing technical specifications and use cases, optimizing systems and processes, and implementing new systems would be an asset.
• Experience in a commercial or cost-recovery environment, with accounts receivable and collections, would bean asset.

To be successful in this role you will be

• Accountable
• Approachable
• Perceptive
• Proactive
• Resourceful
• Team player

Notes

• This is a TERM position ending in April 2028.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline .

Closing Date: 09/03/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 16 -- $103,367. with an annual step progression to a maximum of $132,188. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Information Technology (IT)

Recruiter: UTSC HR

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .